(d)       Process fee; and

(e)        Any other area which the Committee may deem appropriate in a particular case, for extending legal aid to the deserving litigant.

6.         Meetings of the Committee.—(i) The Committee shall hold its meeting at least once in a month to consider applications of the deserving litigants for grant of legal aid for pursuing their cases in the Courts, however, it may hold special meetings in view of any such application warranting urgent disposal.

(ii)  Presence of 50% members including chairperson shall constitute the quorum for a meeting.

(iii)  All decisions of the Committee shall be expressed in terms of opinion of the majority of its members.

(iv)  The Committee shall report its performance together with its recommendations, if any, to the Commission through High Court, within seven days of each meeting.

7.         Procedure for Grant of Legal Aid.—(i) Any deserving litigant shall submit requests in writing on a plain paper addressed to the Chairperson or in a manner prescribed by the Committee. The application must clearly contain the request for payment as prescribed by Rule 5 (ii) to plead his case before the Court. The applications must be accompanied by National Identity Card or any other document of identity.

(ii)  The Superintendent District Jail may also forward applications of the under trial or convicted prisoners, or any person confined in jail in relation to civil proceedings after necessary verification that the applicant is a deserving litigant.

(iii)  The Committee may also consider cases referred by any Court for provision of legal aid to the person whose case is pending before such Court.

(iv)  Office of the Chairperson shall register the applications in the relevant register with brief particulars and by assigning Diary No. The applications so registered shall be placed before the Chairperson who if thinks appropriate may refer the same to any other person for verification and report qua financial position of the applicant.

(v)  The application shall be examined by the Committee in its monthly or special meeting, as the case may be, which shall determine the eligibility or otherwise of applicant for grant of legal aid, the manner, nature and extent of such aid:

Provided that a person shall not be entitled to legal aid, for whom an advocate or public prosecutor or Government pleader has already been appointed in the same case, under any other law for the time being in force.

(vi)  The decision of the Committee shall be final; however, this shall not debar the applicant litigant to apply again after furnishing sufficient proof that his financial condition has been weakened to bear the expenses of litigation.

8.         Selection of Legal Practitioner.—(i) The Committee in consultation with Vice Chairman, Provincial Bar Council, President, District Bar Association and approval of the Chief Justice of High Court shall maintain a list of legal practitioners to be appointed for the purpose.

(ii)  A legal practitioner having at least five years standing at the Bar would be eligible for appointment.

(iii)  The Committee shall determine the fee of the legal practitioner and it may vary from case to case however, it shall not be more than Rs. 20,000/- in any circumstances for a case.

(iv)  If the Committee is satisfied that performance of the lawyer appointed for the purpose is not satisfactory, may substitute him with another lawyer and delete his name from the list.

(v)  The Committee shall examine the performance of each legal practitioner on annual basis and may amend the list on the basis of their efficiency and output.

9.         Management and Accounts of the Fund.—(i) The District Legal Empowerment Fund shall be operated through an account to be opened in a branch of an authorized bank, which shall be operated by the Chairperson.

(ii)  The Accountant of the District Court shall maintain all records of the District Legal Empowerment Fund including books of account, cash book, ledgers, cheques and other record.

(iii)  The Accountant shall submit the accounts of the District Legal Empowerment Fund in the manner and form specified by the Committee and shall lay a statement of funds transferred from the Law and Justice Commission of Pakistan and or any other source and also maintain statements of expenditures and releases.

(iv)  The Committee shall submit half yearly and annual audited accounts of the District Legal Empowerment Fund to the Commission through High Court.

(v)  All payments shall be made through cross cheques under the signature of the Chairperson subject to decision of the Committee.

(vi)  The Committee shall release funds in favour of legal practitioner in two installments; first installment shall be paid at the time of assigning the case while the final installment shall be paid after verification of the fate of the case.

(vii)  The Committee after receiving copy of final order with regard to the case assigned to a legal advisor may also call report from the concerned Court for the purpose of verification of disposal of the case.

(viii)  The internal audit of the District Legal Empowerment Fund shall be conducted annually in accordance with the relevant laws, rules or bylaws of the Provincial Government.

(ix)  The internal audit report shall be communicated to the Commission through High Court.

10.       Relaxation of Rules.—The Chairperson may, for the reasons to be recorded in writing relax strict application of any rule in appropriate cases.

11.       Interpretation of Rules.—Any question relating to the interpretation of these rules shall he decided by the Chairperson.

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