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Accommodation Allocation Rules, 2002

THE GOVERNMENT OF PAKISTAN MINISTRY OF HOUSING & WORKS

30th October, 2002

In exercise of the powers conferred by sub-section (1) of section 25 of the Civil Servants Act, 1973 (LXXI of 1973), read with Fundamental Rules 45 and 45 A, the President is pleased to make the following rules for the allotment of residential accommodation to the Federal Government Servants namely:-

 

CHAPTER I – GENERAL

1. Short title, extent and commencement. (1). These rules shall be called the Accommodation Allocation Rules, 2002.

(2). They shall apply to allotment of accommodation at Islamabad and other stations.

(3). They shall come into force at once.

 

2. Definitions. In these rules, unless there is anyt hing repugnant in the subject or context.¾

(a) “accommodation” means residential accommodation including a house or flat owned, hired or requisitioned by Government and placed on the pool of the Estate Office;

(b) “allottee” means a Government servant possessing a valid allotment letter duly issued by the Estate Office for an accommodation in his occupation;

(c) “annex” means an annexure to these rules;

(d) “emoluments” for the purpose of recovery of rent include pay, special pay, technical pay, deputation allowance, pension, non-practicing allowance, adhoc relief, qualification allowance, teaching allowance, performance evaluation allowance, special research allowance, computer allowance and such other pay and allowance as the Government may decide, from time to time, for the purpose of calculating normal rent;

(e) “entitlement” means the entitlement to accommodation as specified in

rules 5,8 and 9;

(f) “family” means spouse, legitimate children and step children of a Government servant residing with him and wholly dependent upon him and includes his parents, real unmarried sisters and minor brothers, if residing with him and dependent upon him;

(g) ”Federal Government Servant (FGS)” means a person who is appointed in a Ministry, Division or an Attached Department against a regular post and certified as such by the concerned Ministry, Division or Department excluding ncumbents of posts filled on daily wages, work charged basis or hired from contingencies, and ad-hoc basis;

(h) “Government” means the Government of Pakistan in the Ministry of Housing and Works (Works Division);

(i) “GWL” means General Waiting List maintained under rule 6;

(j) “normal rent” means the rent calculated at the rate of five percent of the monthly emoluments of the FGS;

(k) “occupant” means an individual or group of individuals occupying wholly or partially an accommodation;

(l) “other stations” mean any city or place other than Islamabad and Rawalpindi;

(m) “rental ceiling” means the ceiling fixed by the Government for hiring of private houses as notified from time to time;

(n) “services” mean electricity, water, gas supplies and telephone connections;

(o) “standard rent,” in relation to Government owned accommodation, means the rent fixed by the Government and notified from time to time and in relation to hired accommodation, means the assessed or sanctioned rent and actually being paid to the owner of the house;

(p) “trespasser” means an individual or group of individuals who occupy Government or hired accommodation without valid allotment letter issued by the Estate Office for its occupation; and

(q) “unauthorized occupant” means a person whose allotment is no longer valid under these rules.

 

CHAPTER II-ELIGIBILITY

 

3. Eligibility.- (1) All married FGSs in the Ministries or Divisions and their Attached Departments except those maintaining their own pool of accommodation or funds for hiring of houses, shall be eligible for accommodation from the Estate Office.

(2) Unmarried FGSs shall be eligible for house rent allowance or single or bachelor accommodation so earmarked for them. However, unmarried FGS will be eligible for government accommodation provided he is living with his dependent parents.

(3) When both husband and wife are employed at the same station, only one of them shall be entitled to allotment of accommodation and in case they are serving at two different stations, one of them shall be allotted Government accommodation and other one shall be allowed single or bachelor accommodation or house rent allowance.

(4) Persons employed or re-employed on contract in Government pay scale in an eligible Government department mentioned in sub-rule (1) shall be eligible in accordance with terms and conditions of his appointment for Government or hired accommodation from Estate Office.

(5) A FGS who owns a house in his own name or in the name of his spouse or dependent children, at the station of his posting shall not be allowed Government accommodation and shall be allowed self hiring of the house. Such FGS shall be entitled to six months grace period from the date of completion of his house. All the FGSs who are already in possession of government accommodation shall also be allowed period of six months to shift to their own houses. However this rule will not apply to FGSs whose houses stand hired by the Estate Office at their place of posting.

(6) A FGS shall at the time of allotment submit an affidavit, that he does not own a house in his own name or in the name of any of his family members and if it is established that a FGS has a house in the name of any one of the above at the station of posting, his allotment shall be cancelled.

 

CHAPTER III-POOL ACCOMMODATION

 

4. Pool Accommodation.(1) The Estate Office shall not place its accommodation at the pool of any other department except the ISI and Ministry of Foreign Affairs and the houses already placed on the pool of Ministry of Foreign Affairs and the ISI shall be restricted to their present number.

(2) If funds are provided by the Government to an eligible department for constructing its own residential colony or accommodation, its employees shall cease to be eligible until that colony or accommodation is surrendered to the pool of the Estate Office.

(3) The Ministry of Housing and Works will provide designated houses for specified posts which shall be allotted to the designated officers on an undertaking that they will vacate the house within three months of their transfer from the post and hand over the possession of the house through concerned Inquiry Office irrespective of the fact that alternate accommodation has been allotted to them or otherwise.

 

CHAPTER IV – CLASSIFICATION AND ENTITLEMENT FOR GOVERNMENT ACCOMMODATION

 

5. Classification and entitlement of accommodation.- (1) The entitlement of the FGSs to various categories and classes of accommodation at Islamabad and Rawalpindi shall be as follows.

 

Basic Pay Scale of FGS

Class of accommodation

Category of accommodation

1- 4

A

V – VI

5- 6

B

V

7-10

C

V

11-15

D

IV

16-17

E

III

18

F

III

19

G

II

20

H

I

21-22

I

I

 

 

(2) The allotment of A to I class of accommodation shall be made in accordance with the pay scale of the Federal Government Servants as per their entitlement.

(3) The existing classes of accommodation at other stations shall be as follows.¾

 

Basic Pay Scale

Old Classification

New Classification

1- 4

H

A

5- 6

G

B

7-10

F

C

11-15

E

D

16-17

D

E

18

C

F

19

B

G

20

A

H

21-22

I

 

 

(4) The allotment of A to I class of accommodation shall be made in accordance with the pay scale of the Federal Government Servants as per their entitlement.

(5) Specifications of Government owned houses in each category are given in annex-A.

 

CHAPTER V-REGISTRATION AND ALLOTMENT

 

6. Maintenance of General Waiting Lists.- (1) The applications for allotment of Government accommodation shall be received on the application form specified in annex-B. This form shall be forwarded to Estate Office under covering note by the department or Ministry of the applicant, certifying that the particulars given in the form are correct.

(2) The application for accommodation as and when received from an applicant, shall be acknowledged by the Estate Office by issuing a registration card in the form set out in annex-C.

(3) The Estate Office shall maintain waiting list of FGSs who have applied for government accommodation on the prescribed form. The copies of the GWL shall be provided to all eligible Ministries or Divisions or departments for information.

(4) Seniority of a FGS in the relevant GWL shall be determined from the date of his entitlement to the class of accommodation.

(5) If the date of entitlement of two or more FGSs is the same, the seniority shall be determined on the basis of length of service in the BPS and if the length of service in PBS is the same then the seniority shall be determined from the date of birth.

(6) If an allottee is transferred or sent on deputation to out station to an eligible department, he shall carry his seniority with him and shall be allotted accommodation at the new station of his posting on the basis of his date of entitlement to the class of accommodation.

(7) Federal Secretaries (BPS-22) and officers in BPS-22 will be given priority of allotment of accommodation in case they are not in occupation of Government accommodation elsewhere.

 

7. Mode of allotment.- (1) The allotment of Government owned accommodation shall be made to the most senior FGS on GWL of a particular class or category of accommodation.

(2) Allotment of pool accommodation of Ministry of Foreign Affairs and ISI only be made by the Estate Office on the recommendation of the relevant department.

(3) Allotment in each class and category shall be made subject to the terms and conditions laid down in the form of allotment letter as set out in annex-D.

(4) In case a house of his entitlement is not available, a FGS may be allotted an accommodation of a class or category lower than his entitlement on payment of normal rent on maturity of his turn on the basis of GWL of that category.

 

CHAPTER VI-HIRING OF ACCOMMODATION

 

8. Hiring of private accommodation.- (1) A FGS may locate a private house of his entitlement (annex-E) for hiring through Estate Office in the areas specified by Ministry of Housing and Works, Government of Pakistan, as per prescribed scales of covered area and specifications. The seniority as per GWL shall not apply to such cases of hiring.

(2) The application for hiring of accommodation shall be received on the Proforma given at annex-B-I. This form shall be forwarded by the department or Ministry of the FGS under a covering note certifying that all the particulars given in the application form are correct.

(3) If a FGS on his transfer or posting from a non-entitled organization is allowed by such organization to retain the accommodation in his occupation, such accommodation may be taken over by Estate Office on its pool on payment of its rent as approved by such organization or a sum equal to the occupant’s rental ceiling whichever is less.

(4) A privately owned accommodation shall be hired with effect from the date of occupation given in permission letter issued by the Ministry of Housing and Works. However, Ministry of Housing and Works may allow the hiring of an accommodation from the date of application or date of vacation of previous house.

(5) A house or flat shall be hired at the rates assessed by the assessment board or the rental ceiling of the FGS or the demand of the owner which ever is less. The difference between the rent fixed by the government and the demand of owner shall be paid by the FGS direct to the owner and the government shall not be a party to this transaction.

(6) The assessment of rent of accommodation hired at various stations will be carried out by an Assessment Board as may be constituted by the Ministry of Housing and Works.

(7) The assessment board shall submit its report on the assessment proforma given at annex-F.

(8) The lease period of a hired house shall ordinarily be for three years which may be extended by the competent authority with the consent of the owner and allottee.

(9) An allottee of a hired house shall, three months before the expiry of the period of lease, either persuade the owner for its renewal and produce his consent or shall himself find another house or flat for hiring through the Estate Office. The Estate office shall in no way be responsible to provide alternate accommodation for hiring to the allottee of a hired house.

(10) A hired or requisitioned house shall be allotted at the station of posting of the FGS by issuing allotment letter in the Form set out in annex-G.

 

9. Self hiring.- (1) If a FGS, who is otherwise eligible for allotment of Government accommodation under these rules from the Estate Office pool, owns a house or flat or his spouse or dependent children own a house in the areas allowed by Ministry of Housing and Works for hiring at the same station, he may be allowed to reside in such a house or flat as per rule 8.

(2) Where a FGS is allowed to live in a house owned by him or his spouse or dependent children, the house rent payable to him shall be restricted to maximum rent of the class of his entitlement or the assessed or computed rent which ever is less.

 

CHAPTER VII – OCCUPATION OR VACATION

 

10. Occupation Of allotted accommodation.- (1) On receipt of an allotment letter or in case of hired houses the permission of occupation letter from the Estate Office, the FGS shall take over possession of accommodation from the Enquiry Office within ten days of such allotment or permission of occupation and sign a receipt for all fittings and fixtures under intimation to Estate office and his department.

(2) Where a FGS does not accept allotment within seven days or does not occupy the allotted house within ten days of the allotment without any cogent reason, such allotment shall be cancelled without any notice and his name shall be brought at the bottom of the relevant General Waiting List and the Government accommodation shall be allotted to next eligible FGS as per rule 7. In case of hired house, the permission of occupation shall be withdrawn.

(3) The Enquiry Office shall send the occupation report to the Estate Office in duplicate within three days of  accupation.

 

11. Vacation of Accommodation.- (1) The vacant possession of the hired house shall be delivered to its owner through concerned Enquiry Office by giving seven days’ notice at his last known address.

(2) At the time of vacation of allotted Government accommodation, the allottee shall hand over its possession to the Enquiry Office and obtain a receipt thereof in duplicate which shall include an inventory of the fixtures and fittings available in such accommodation and up to date position of the service charges paid by him.

(3) The out going allottee shall produce up to date paid utility bills and make payment for deficiencies or damages caused to the accommodation beyond normal wear and tear at the time of handing over possession of the house or fla t to the Government or the owner as the case may be. In case he fails to do so, he shall not be issued NOC by the Estate Office.

(4) The handing or taking over by Enquiry Offices and owner shall not be delayed for want of clearance of utility bills or for making up of deficiencies or damages in the said house.

(5) On vacation of allotted accommodation the FGS shall obtain an NOC from Estate Office upon production of the vacation report and inventory of the Enquiry Office.

(6) Where a FGS is in heavy arrears of rent or other dues, including unpaid cost of damages or deficiencies caused to the property during his occupancy and utility bills left unpaid by him, the Estate Office shall not issue NOC.

(7) In case of his posting or deputation within the country or abroad, the AGPR/DBA/CAO or the department of the FGS, as the case may be, shall not release the house rent allowance or issue Last Pay Certificate till issuance of NOC from the Estate Office.

(8) The Estate Office shall refer the case of defaulters to the AGPR, DBA or CAO as the case may be for the recovery of dues from the salary of the defaulting allottees at source.

(9) In order to allow the processing of pension case of the retiring or expired allottees the No Demand Certificate shall be issued subject to the following conditions namely:-

(a)        he shall clear all the dues including utility bills or damages or deficiencies up to the date of retirement;

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