GOVERNMENT OF SINDH FINANCE DEPARTMENT
Karachi, dated the 6th January, 1986.
No. FD(SR-II)15-47/78(II).-IN exercise of the powers conferred by section 26 of the Sindh Civil Servants Act, 1973, the Government of Sindh are pleased to make the following rules namely:–
1. (1) These rules may be called The Civil Servants Leave Rules, 1986.
(2) They shall come into force at once.
(3) They shall apply to all civil servants who opted or deemed to have opted for the leave rules contained in the Finance Department Circular F.D. (SR-II) 15-47/78 dated the 5th June, 1979 or who have been appointed by initial recruitment on or after the appointed day.
2. Unless there is anything repugnant in the subject or context
(a) "Accounts Officer" means the Officer, with whatsoever designation known, in whose circle of audit the civil servant is serving;
(b) "Appointed day" means the first day of July 1979;
(c) "Calendar month" means a calendar month during which no earned leave has been enjoyed by a civil servant and include the calendar month during which the earned leave for less than fifteen days has been enjoyed and, if the span of earned leave extends beyond one calendar month and the part of such leave falling severally both In the months of beginning and ending thereof exceeds fifteen days, the calendar months of ending the earned leave;
(d) "Competent authority" means the authority competent to grant leave;
(e) "Duty rendered" means the period of duty rendered by a civil servant in terms of calendar months;
(f) "Earned leave" means the leave earned by a civil servant from the appointed day onwards in accordance with these rules together with the balance of such leave accumulated or debited to the civil servant immediately before the said date in accordance with these rules;
(g) "Form" means a form appended to these rules;
(h) "Leave" means the earned leave applied for granted to a . civil servant out of his leave account;
(i) "Leave account" means the account of the earned leave and the leave granted therefrom maintained in form III.
3. The duty rendered by a civil servant shall qualify him to earn leave in accordance with these rules;
Provided that any period spent in any service in which the civil servant receives his substantive pay from any source other than the revenues of the Province or the Federation shall not so qualify him unless contribution towards leave salary has been paid to the Government on account of such period.
4. Leave shall be applied for, expressed and sanctioned to a civil servant by the competent authority in terms of days.
CHAPTER II. — EARNED LEAVE
5. (1) On and from the appointed day the earned leave shall be calculated–.
(a) In the case of a civil servant other than that in a vacation department at the rate of four days for every calendar month;
(b) In the case of a civil servant in a vacation department:
(i) If such civil servant avails of the full vacation, at the rate of one day for every calendar month;
(ii) If such civil servant avails of only a part of the vacation, at the rate of one day for every calendar month plus such proportion of thirty days as the number of days not availed bears to the full vacation;
(iii) If such civil servant does not avail of the vacation, at the rate of four days for every calendar month.
(2) All leave earned by a civil servant immediately before the appointed day on average pay and accumulated plus half of the leave earned on half average pay and accumulated shall be brought forward to the leave account as earned leave.
(3) The earned leave admissible to a civil servant shall be calculated upto the day of the grant of leave and at the end of every calendar year for that year and after deducting the leave availed of from the leave admissible the balance shall be brought forward to the leave account for the calendar year immediately following thereafter.
Explanation:–For the purpose of this sub-rule the leave availed of on full and one half of the leave availed of on half pay shall be deducted from the leave admissible.
6. (1) Except otherwise stated, ail application in form 1 for leave or for an extension of leave shall be made to the head of office where a civil servant is employed and, in the case of the head of office, to the next above administrative authority.
(2) A civil servant may apply for the type of leave which is due and admissible to him and it shall not be refused on the ground that another type of leave should be taken in the particular circumstances.
Illustration:– A civil servant may apply for extraordinary leave or leave on half pay even if leave on full pay is otherwise due and admissible to him.
(3) It shall not be necessary to specify the reasons for which earned leave has been applied so long as that leaves is due and admissible to a civil servant.
7. (1) On receipt of an application for grant of leave, the admissibility thereof shall, as far as possible, be assessed from the leave account maintained by the Office Concerned or, as the case may be, the Accounts Officer, before the leave is granted.
(2) Leave under these rules may be granted by the competent authority Office or any Officer authorized by him to do so and where so required shall be notified in the official Gazette.
(3) In case where all the applications for leave cannot, in the interest of public service, be sanctioned simultaneously, the competent authority may consider as to how many applicants can, for the time being, be spared, and shall give priority to-
(a) The applicants who were last recalled compulsorily from leave; and
(b) The applicants who were required to make adjustment in the timing of their leave on the last occasion to the instant time.
8. The maximum period of leave on full pay that may be granted at one time shall be: –
(a) One hundred and twenty days without medical certificate;
(b) One hundred and eighty days with medical certificate which may be in form II: AND
(c) Three hundred and sixty five days leave on medical certificate from leave account in entire service.
Explanation:– The leave without medical certificate and with medical certificate may, subject to the total maximum limit, be granted at a time.
9. (1) Leave on full pay may be converted into leave on half pay on the request of the civil servant, but the debit to the leave account shall be at the rate of one day for every two days of such leave fraction of one half counting as one full day's leave on full pay.
(2) There shall be no limit on the grant of leave on half pay so long as it is available by conversion.
10. Recreation leave for fifteen days may be granted to a civil servant other than that in a vacation Department, and in lieu , thereof Ten days leave on full pay shall be debited to his leave account.
11. Leave may be granted ex-Pakistan on full pay to a civil servant, who applies for such leave or who proceeds abroad during leave, or takes leave while posted abroad or is otherwise on duty abroad and makes a specific request for leave to be enjoyed ex-Pakistan:
Provided that the maximum payment in foreign exchange of the leave salary shall not exceed three thousand rupees per mensum payable for the actual period of leave spent abroad subject to a maximum of 120 days at a time:
Provided further that the civil servants appointed after the 17thday of May, 1958, shall draw their leave salary in rupees in Pakistan, irrespective of the country where they spend their leave.
12. (1) If at any time there is no leave at the credit of a civil servant, and the civil servant is likely to resume duty after availing leave, such civil servant may be granted leave not due on full pay to be offset against leave to be earned in future for a maximum period of 365 days in the entire period of service, subject to the condition that during the first five years of service such leave shall not exceed 90 days in all, and the aforesaid limit shall be subject to conversion in accordance with these rules if the whole or any part of such leave is granted on half pay. '
(2) When a civil servant returns from leave not due no leave on full pay shall become due to him until the leave not due availed of is balanced by the earned leave.
13. (1) When a post is abolished, leave due to the civil servant, whose services are terminated in consequence thereof, shall be granted without regard to the availability of a post for the period of leave.
(2) The grant of leave in such cases shall, so long as such civil servant does not attain the age of superannuation, be deemed automatically to have also extended the duration of the post and the tenure of its incumbent.
14. (1) Subject to the availability a civil servant may be grated leave preparatory to retirement, on full pay from the leave account to a maximum of 365 days ending on the date of superannuation or on the date of voluntary retirement on completion of thirty years qualifying service and convertible partly or wholly into leave on half pay, but the duration, of the total leave including the actual period of leave on half pay, if any, shall not exceed 365 days.
Chapter III.-Other types of leave
151. A female civil servant shall be granted n1aternity leave on full pay for a maximum period of ninety days and the leave exceeding the period of ninety days shall be treated as leave admissible to and desired by the civil servants.]
Provided that in the case of a civil servant in a department other than a vacation department earned leave may be grated in lieu of the maternity leave after the third maternity.
16. (1) A female civil servant shall, on the death of her husband, be granted special leave when applied for on full pay, for a period not exceeding 180 days, which shall not be debit d to her leave account.
(2) The special leave shall commence from the date of the death of the husband of the civil servant, and the civil servant shall furnish the death certificate issued by the concerned authority to the competent authority either alongwith the application for special leave or, if that is not possible, at any time thereafter.
17. Disability leave may be granted to a civil servant, other than a civil servant in part time service, disabled by injury, ailment or disease contacted in the course or in consequence of duty, outside the leave account on each occasion, upto a maximum of seven hundred and twenty days of which 180 days shall be on full pay and the remaining on half pay on such medical advice as the head of office may consider necessary.
18. (1) A civil servant suffering from any disease which requires his confinement for certain period by way of quarantine may, on the recommendation of the authorized medical Officer, be granted quarantine leave for the said period.
(2) The quarantine leave granted under this rule shall not be debited to the leave account, and the civil servant on such leave shall, for all purpose, be treated as on duty.
19. (1) Extra-ordinary leave may be granted on any ground upto a maximum of five years at a time provided the civil servant to whom such leave is granted has been in continuous service for a period of not less than ten years, and in case if a civil servant has not completed ten years of continuous service extraordinary leave for a maximum period of two years may be granted at the discretion of the competent authority.
Rule-15 substituted by Finance Department Notification No. FD(SR- VII) 15/47/78 dated 20th March, 1995.
Provided that the maximum period of five years shall be reduced by the period of leave on full pay or half pay, if granted in combination with the extra-ordinary leave.
(2) Extra-ordinary leave may be granted retrospectively in lieu of absence without leave.
(3) All extra-ordinary leave shall be without pay.
Chapter IV .-Miscellaneous
20. (1) A civil servant may, fifteen months before the date of superannuation or thirty years qualifying service on or after the 1st July, 1983, at his option, be allowed, to encash his leave preparatory to retirement if he under takes in writing to perform duty in lieu of the whole period of three hundred and sixty five days or lesser period which is due and admissible.
(2) In lieu of such leave, leave pay may be claimed at any time during that period at the rate of pay admissible at the time the leave pay is drawn for the actual period of such leave subject to a maximum of one hundred and eighty days.
(3) If at any time during such period leave is granted on account of ill health supported by medical certificate or for performance of Hajj, the amount of cash compensation on account of leave pay shall be reduced by an amount equal to the leave pay for half the period of leave so granted, for example, if an employee who has opted for encashment of such leave, has taken sixty days, leave his cash compensation equal to thirty days leave shall be forfeited.
(4) The civil servant shall submit the option to the authority competent to sanction leave preparatory to retirement, who shall accept the option and issue formal sanction for the payment of cash compensation.
(5) For the purpose of payment in lieu of such leave, only the "Senior Post Allowance" will be included in "leave pay" so admissible".
21. In case a civil servant on leave preparatory to retirement dies before completing 180 days of such leave, his family shall be entitled to lumpsum payment equal to the period falling short of one hundred and eighty days.
22. In case a civil servant dies while in service, lumpsum payment of full pay up to 180 days out of the leave at his credit shall be made to his "family" as defined for the purpose of family pension.
23. A civil servant granted leave on full pay or half pay shall for the period of leave draw the pay or half pay, as the case may be, and all allowances 1[except the Conveyance Allowance] admissible to such civil servant immediately before proceeding on such leave:
Provided that only the senior post allowance shall be admissible with the pay for encashment of leave or to the extent of 180 days of leave which could not be availed of due to the death of the civil servant during service or leave preparatory to retirement.
24. If a civil servant is recalled to duty compulsorily, with the personal approval of the head of his office from leave of any kind that he is. spending away from his head quarters, he may be granted a single return fare plus daily allowance as admissible on tour from the station where he is spending his leave to the place where he is required to report for duty.
Provided that if the civil servant is recalled to duty at the headquarters and his remaining leave is cancelled, the fare then admissible shall be for one way journey only.
25. A civil servant who remains absent after the expiry of his leave shall not, unless the leave is extended by the Head of Office, be entitled to any remuneration for the period of such absence, and, besides any disciplinary action that may be debited against the leave account of such civil servant and such debit shall, if there is insufficient credit in the leave account, be adjusted as leave not due.
26. Any type of leave may be combined with joining time or with any other type of leave other-wise admissible to the civil servant;
Provided that leave, preparatory to retirement shall not be combined with any other kind of leave.
27. Notwithstanding any date or dates mentioned in the orders granting any type of leave, t. ,e leave shall commence from the day following the day on which the civil servant hands over charge of the post held by such civil servant, and end on the day preceding the day on which such civil servant resumes duty.
1. The words inserted by Notification No. F.D-(SR-II) 15-25/86 dated 4th April 1989.
28. Unless the civil servant is permitted to do so by authority which sanctioned the leave such civil servant may not return to duty before the expiry of period of leaved granted to such civil servant.
29. (1) A civil servant proceeding on leave shall hand over the charge of his post, and if he is in grade 16 and above, he shall, I while handing over charge of the post sign the. charge relinquishing report.
(2) If leave ex-Pakistan has been sanctioned on medical grounds, the civil servant shall take abroad with him a copy of the medical statement of his case.
30. (1) A civil servant, on return from leave, shall report for duty to the authority that sanctioned his leave and assume charge of the post to which he is directed by that authority unless such J direction has been given to him in advance.
(2) In case a civil servant is directed to take charge of a post at a station other that from where he proceeded on leave, travel expenses as on transfer shall be payable to him.
(3) No civil servant who has been granted leave on medical certificate may return to duty without first producing a medical certificate of fitness in form-II A attached to these rules.
31 Leave account in respect of a civil servant shall be maintained in form III as part of his Service Book:
Provided that Account Officer shall maintain the Leave Accounts of civil servants of whom they were maintaining the Accounts immediately before the coming into force of these rules.
32. All leave at the credit of a civil servant shall lapse when he quits service.
33. (1) A civil servant employed in a non-continuous establishment may be granted only earned leave and disability leave as admissible to, and subject to the conditions laid down for, a civil servant employed in a continuous establishment and no other kind of leave shall be admissible to such civil servant.
(2) A civil servant who is transferred from a non-continuous establishment to a continuous establishment and vice versa shall carry forward the balance of earned leave at his credit on the date of his transfer.
Explanation:– In this rule "Non-continuous Establishment" means an establishment which does not function throughout the year and "Continuous Establishment" means an establishment which functions throughout the year.
34. Existing rules and orders-AI existing rules or orders shall be deemed to have been modified to the extent indicted in these rules and the existing rules and orders not so modified shall continue to be in force.
[See rule 6 (I)]
APPLICATION FOR LEAVE
1. Name of Applicant.
2. Post held.
3. Department or Office.
4. (a) Nature of leave applied for.
(b) Period of leave in days.
(c) Intended date of commencement of the leave.
5. Particular rule or rules under which the leave is admissible.
6. (a) Date of return from last leave.
(b) Nature of the last leave.
(c) Period of last leave in days.
Dated: – Signature of Applicant
7. Remarks and recommendation of the immediately superior Officer.
Certified that leave applied for is admissible under rule ————-and necessary conditions are fulfilled.
Signature of the immediately
8. Report of the Accounts Officer in the case of Officers in grade16 or above.
Dated Signature of the Accounts Officer.
9. Orders of the sanctioning authority certifying that on the expiry of leave the applicant is likely to return to the same post or another post carry the compensatory allowance being drawn by him.
(See rule 8)
FORM OF MEDICAL CERTIFICATE
Signature of applicant
MEDICAL CERTIFICATE FOR CIVIL SERVANTS RECOMMENDED FOR LEAVE OR EXTENSION
I,__________________________, after careful________________________
personal examination of the case, hereby certify that ____________________whose signature is given above, is suffering from_____________________ and I consider that period of absence from duty of __________________with effect from _____________________ is absolutely necessary for the restoration of his health.
FORM OF MEDICAL CERTIFICATE OF FITNESS TO
RETURN TO DUTY
I, ______________________________________do hereby certify that I have
carefully examined ____________________of the_____________________
Department, and find that he has recovered from his illness and is now fit to resume duties in Government service. I also certify that before arriving at this decision I have examined the original medical certificate(s) and statement(s) of the case (or certified copies thereof) on which leave was granted or extended, and have taken these into consideration in arriving at my decision.
EXPLANATORY INSTRUCTIONS FOR FILING UP THE LEAVE
1. This leave account will be maintained for all civil servants of the
Sindh Government who were in service on the 1st July, 1979, including those who were on leave on that date and have not opted to retain the existing leave rules and all others, who entered in service on or after 1st July, 1979.
2. All leave at credit in the – account of a civil servant who was in service on the 1st July, 1979 shall be converted in terms of leave on full pay at the following rates:-
(a) 1 month —30 days
(b) 1 day — 1 day
(a) 1 month —15 days
(b) 2 days — 1 day
(Fractions if any to be ignored).
3. The leave account shall commence with an opening entry "Due on 1- 7 -1979" or in the case of a civil servant, who was on leave on 1-71979 with effect from the date of his return from leave. For the purpose of computing the leave at credit, the service upto 30-06-1979 will be taken into account. The leave due to terms of leave on full pay in days' will be noted in Colull1n No. 21.
4. (i) In calculating the eave earned on full pay at the rate of 4 days for every calendar month the duty period of 15 days or less in a calendar month shall be ignored and those of more than 15 days shall be treated as a full calendar month for the purpose. If a civil servant proceeds on leave during a calendar month and returns from it during another calendar month and the period of duty in either month is more than 15 days the leave to be credited for both the incomplete months will be restricted to that admissible for one full calendar month only. There shall be no maximum limit on accumulation of this leave.
(ii) The Provision in (i) above will not apply to a vacation department. In its case; a civil servant may earn leave on full pray (a) when he avails himself of full vacation in a calendar year __________at the rate of one day for every calendar month of duty rendered (b) when during any year he is prevented from availing himself of the full vacation_________ as for a civil servant in a non- vacation department for that year, and (c) when he avails himself of only a part of the vacation_________ as in (a) above plus such proportion of thirty days as the number of days of vacation not taken bears to the full vacation.
5. (a) Leave on full pay may be converted into leave on half pay at the option of the civil servant; the debit to the leave account will be at the rate of one day of the former for every two days of the latter, fraction of one half counting as one full day's leave on full pay. The request for such conversion shall be specified by the civil servant in his application for the grant of leave.
(b) There shall be no Unlit on the grant of leave on half pay so long as it is available by conversion in the leave account.
6. L.P.R. on full pay will be noted in column No. 10 while that on half pay in columns No. 13 and 14.
7. Leave not due may be granted on full pay to be offset against leave to be earned in future for a maximum period of 365 days in the entire period of service, subject to the condition that during the first five years of service it shall not exceed 90 days in all. Such leave may be converted into leave on half pay. It shall be granted only when there are reasonable chances of the civil servant resuming duty.
8. The grant of Special leave, Maternity leave, Disability leave, Extra Ordinary leave, payment of leave pay for encashment of L.P.R. upto a maximum of 180 days, lumpsum payment equal to full pay upto 180 days out of leave at credit made to the family of a Government servant, whose death occurs while in service, Seaman sick leave Department leave; Study leave, Hospital leave and Quarantine leave shall be noted in column NO. 22, Maternity leave other than three times in entire service shall, however, be debited to, the relevant column of the leave account.
9. When a Government servant applies for leave columns 2 to 7 shall be filed in showing "the period of duty upto the date preceding that on which a Government servant intends to go on leave. The full calendar months to be noted in column 5 shall be worked out on the lines indicted in para 4 above.
10. When a Government servant returns from leave column 8 to 23 shall be filed in according to the nature of leave. If leave not due is availed off the minus balance to be shown in column No. 21 should be written in red ink.
FORM OF LEAVE ACCOUNT UNDER THE REVISED LEAVE RULES 1986 FORM-III
(Finance Division’s Circular letter No. FD (SR-II) 15-47/48, dated 5-6-1979).
Leave Account of Mr./Miss/ Mrs. ___________________
Date of commencement of service __________________
Date of attaining the age of superannuation _______ (N. B.- Instruction for filling in the from are printed on the reverse).
Government /Department served under
PERIOD OF DUTY
Leave cairned on full pay @ 4 days for each calendarmonth.
Leave at credit ( Columns 21+6)
Balance on 1-7-1979 return from leave
Leave on full pay without medical certificate subject to maximum of 120 days & 365 days in case of LPR.
Leave on full pay on medical certificate subject to a maximum of 180 days.
Leave on full pay on medical certificate subject to a maximum of 365 days in entire service.
LEAVE ON HALF PAY
Recreation leave of 15 days in a year but 10 days to be debited.
LEAVE NOT DUE
In terms of half pay
in terms of full pay
In terms of half pay
In terms of full pay
Actual No. of full days
No. of days debitable (double the actual member
Full calendar month