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PUNJAB DISTRICT GOVERNMENT RULES OF BUSINESS, 2001

 

Table of Contents

Rules

Contents

 

 

Part A

GENRAL

 

1

2

3

4

5

6

 

7

 

8

9

 

Short Title and Commencement

Definitions

Allocation of Business

Organization of District Offices

Functions of the Zila Nazim

Functions and Powers of District Coordination Officer (DCO)

Duties and Functions of Executive District Officer (EDO)

General procedure for disposal of business

Orders, agreements and contracts

 

 

 

PART B

DEPARTMENTAL PROCEDURE

 

10

11

12

13

14

15

Consultation among District Offices

District Coordination Office

District Police Office

Consultation with District Finance and Budget Office

Consultation with District Law Office

EDOs Committee

 

 

PART C

SERVICE

 

16

Postings and Transfers

 

 

 

PART D

MISCELLANEOUS PROVISIONS

 

17

 

18

Protection and Communication of Official Information

Channel of Correspondence

 

 

 

SCHEDULES

 

 

I.                    List of District Offices

II.                 Distribution of Business among Groups of District

III.               List of cases to be submitted to the Zila Nazim for his approval before issuance of orders

IV.              List of cases to be submitted to the Zila Nazim for information.

 


 

PUNJAB DISTRICT GOVERNMENT RULES OF BUSINESS, 2001

Lahore, August 21, 2001  

 

No. S.O.V (LG)-5-9/2001. In exercise of the powers conferred by Section 31 of the Punjab Local Government Ordinance, 2001, the Governor of the Punjab is pleased to make the following District Government Rules of Business:

 

Part A

General

1.        Short Title Commencement

(1)   These rules may be called the Punjab Government Rules of Business, 2001.

(2)   They shall come into force with effect from 14th August 2001

 

2.        Definitions

In these rules, unless the context otherwise requires:-

(i)                  Bye-laws means the Bye-laws made by Zila Council under Section 192 of the Punjab Local Government Ordinance, 2001.

(ii)                Case means a particular matter under consideration and includes all papers relating to it and necessary to enable the matter to be disposed of, viz. correspondence and notes and also any previous papers on the subject or subjects covered by it or connected with it.

(iii)               District means a district notified under the Punjab Land Revenue Act, 1967 (W.P. XVII of 1967), and  includes a large urban district or districts declared to be city district under the Punjab Local Government Ordinance, 2001.

(iv)              District Administration comprises the District Offices, including Sub Offices of the departments of the Government decentralized to the District Government and other offices set up by the District Government and grouped under the Executive District Officers and coordinated by the District Coordination Officer.

(v)                District Coordination Officer means an officer appointed in a District under Section 28 of the Punjab Local Government Ordinance, 2001.

(vi)              District Government means a district government consisting of Zila Nazim and District Administration as provided in Section 13 of the Punjab Local Government Ordinance, 2001.

(vii)             District Officer means an officer who heads a district office under the provisions of the Punjab Local Government Ordinance, 2001.

(viii)           District Police Officer means head of the District Police Office appointed by the Government.

(ix)              Executive District Officer means an officer who heads a group of offices, other than the District

Manual Of Local Govt. Laws

Coordination Group of Offices, under the provisions of the Punjab Local Government Ordinance, 2001.

(x)                Government means the Government of the Punjab.

(xi)              Groups of Offices mean the groups of offices listed in Part-C of the First Schedule of the Punjab Local Government Ordinance, 2001.       

(xii)             Local Fund means a fund established under Section 107 of the Punjab Local Government Ordinance, 2001.

(xiii)            Local Tax means a tax levied by Zila Council under Section 116 of the Punjab Local Government Ordinance, 2001.

(xiv)           Provincial Local Government Commission means a Commission appointed by the Government under Section 131 of the Punjab Local Government Ordinance, 2001.

(xv)            Rules means The Punjab Distt. Govt. Rules Of Business, 2001.  

(xvi)            Zila Council has the same meaning as defined in Chapter-IV of the Punjab Local Government Ordinance, 2001.

(xvii)         Zila Nazim has the same meaning as defined in Chapter-III of the Punjab Local Government Ordinance, 2001.

 3.     Allocation of Business

(1)                     The District administration shall consist of Group of District Offices specified in Schedule-I.

(2)                     The business of District Government shall be distributed amongst groups of district offices in the manner indicated in Schedule-II.

3.        Organization of District officers.

(1)                     Each Group of district offices shall consist of an Executive District Officer (EDO) and of such other officials as the Government may determine.

(2)                     The EDO, shall, by means of a standing order, distribute the work among the officers, branches and/or sections of each district office.

5.      Functions of the Zila Nazim

(1)           The Zila Nazim shall:

(a)                be the head of District Government;

(b)               be responsible for co-ordination of all policy matters;

(c)                perform other functions assigned under the Punjab Local Government Ordinance, 2001;

(d)               have the powers to call for any case or information from any district office;

(e)                communicate to the Government all matters related to local taxation;

(f)                 furnish such information relating to administration of affairs of District as the Government may call for;

(g)                keep the Government informed of all important, political and administrative matters and major developments in the fields of planning, economic development and law and order, etc.

(3)                     No order shall be issued without the approval of the Zila Nazim in cases enumerated in Schedule-III

(4)                     The cases enumerated in Schedule IV shall be submitted to the Zila Nazim for his information. The Zila Nazim may require any other case to be submitted to him for information.

6.    Functions and Powers of the District Coordination Officer (D.C.O)

In addition to the duties and functions assigned to him under any other provisions of these rules, the D.C.O shall:

(a)                be the official head of the District Administration;

(b)               co-ordinate the activities of all groups of district offices;

(c)                have the powers to call for any case or information from any district office.

7.     Duties and Functions of Executive District Officer (EDO

(1)           An EDO shall:

(a)               assist the D.C.O. in formulation of policy and bring to the notice of the D.C.O. cases which are required to be submitted to the Zila Nazim under the rules;

(b)               duly execute the sanctioned policy;

(c)                be the official head of the group of district offices and be responsible for its efficient administration and discipline, and for the proper conduct of business assigned to the Group of offices;

(d)               submit all proposals for taxation and the bye-laws to the Zila Council through D.C.O;

(e)               be responsible to the D.C.O. for the proper conduct of the business of the group of district offices, and keep him informed about the working of the District Offices;

(f)                 Where the Zila Nazims orders appear to involve a departure from rules, regulations or Government policy, resubmit the case to the Zila Nazim inviting his attention to the relevant rules, regulations or Government policy and if the Zila Nazim still disagrees with the EDO, the EDO, through D.C.O. shall refer the case to the Provincial Local Government Commission for decision;

(g)               subject to any general or special orders of Government in this behalf, issue standing orders specifying the cases or other classes of cases which may be disposed of by an officer subordinate to the EDO; and

(h)               be responsible for the careful observance of these rules in his Group of District Offices.

(2)           While submitting a case for the orders of the Zila Nazim or D.C.O, it shall be duty of the EDO to suggest a definite line of action

(8)        General Procedure for disposal of Business  

(1)                     Instructions as to the manner of disposal of the business of the District Administration shall be issued by the District Coordination Office of the District Government. 

(2)                     If any doubt arises as to the District Office to which a case properly pertains, the matter shall be referred to the D.C.O, who with the approval of the Zila Nazim, shall refer the case to the Government, and the orders thus passed shall be final.

(3)                     All orders shall be made in writing. Where a verbal order is made, the officer receiving the order shall reduce it in writing and, as soon as may be, show it to the authority making the order.

(4)                     If any order contravenes any law, rule or policy decision it shall be the duty of the officer next below the officer making such order to point it out to the officer making the order and the latter shall refer the case to next higher authority. 

 (9)       Order, Agreements and Contract

(1)               The District Government shall be competent to acquire, hold or transfer any property, movable and immovable, to enter into contract and to sue or be sued in its name, through District Coordination Officer.

(2)               Every order of the District Government shall be expressed to be made in the name of the District Government and shall be executed by an officer or authority of the District Government duly authorized


 

 

 

Part B

DEPARTMENTAL PROCEDURE

 

10.       Consultation among District Offices  

(1)            When the subject of a case concerns more than one district office: 

(a)                The EDO in-charge shall be responsible for consulting the other district offices; and

(b)                no orders shall issue nor shall the case be submitted to D.C.O. or the Zila Nazim until it has been considered by all the district offices concerned. 

(3)               In the event of difference of opinion between the district offices concerned, the EDO primarily concerned shall submit the case to the Zila Nazim through D.C.O.

(4)               When a case is referred by one district office to another for consultation, all relevant facts and the points necessitating the reference shall be clearly brought out.

(5)               Even where consultation is not required a district office may, for purpose of information, transmit copies of communication received by it, or show a case, to such other district offices as may be considered to be interested in or to profit by it.

(6)               An EDO may ask to see a case of another district office if it is required for the disposal of a case in his office.

(7)               The EDO for Finance and Planning may ask to see a case of any district office in which a financial consideration is involved.

11.       District Coordination Office.  

(1)               The District Coordination Office shall be responsible for:

(2)                the co-ordination of the policy of all district offices with respect to the services under their control so as to secure consistency of treatment;

(3)               securing to all Government servants the rights and privileges conferred on them by law for the time being in force;

(4)               determining the strength and the terms and conditions of services of the personal staff of Zila Nazim and Naib Nazim; and

(5)               serving as Secretariat of the Zila Nazim;

(6)               No District Office shall without the concurrence of the District Coordination Office, authorize any orders other than an order in pursuance of any general or special delegation made by the District Coordination Office.

12.       District Police Office 

The District Police Officer (D.P.O) shall keep the Zila Nazim generally informed of all matters affecting public tranquility. 

 

13.       Consultation with District Finance and Budget Office  

(1)               No district office shall, without previous consultation with the District Finance and Budget Office, authorize any orders which in particular involve:

(a)                relinquishment, remission or assignment of revenue relating to local funds, actual or potential or grant of guarantee against it or grant of all kind of leases;

(b)               expenditure for which no provision exists;

(c)                levy of taxes, duties, fee or cesses listed in Part 1 of Second Schedule of the Punjab Local Government Ordinance, 2001.

(d)                re-appropriations within budget grants;

(e)                interpretation of bye-laws made by the Finance and Budget Office; 

 (2)        No proposal, which requires previous consultation with the Finance and Budget Office under sub-rule (1) but in which the Finance and Budget Office has not concurred, shall be proceeded with unless a decision to that effect has been taken by the Zila Council. Formal orders shall, nevertheless, issue only after the Finance and Budget Office has exercised scrutiny over the details of the proposal. 

14.       Consultation with District Law Office  

(1)        The District Law Office shall be consulted by other district offices: 

(a)                on all legal questions arising out of any case;

(b)               on the interpretation of any law;

15.       E.D.Os Committee

 (1)       There shall be constituted E.D.Os. Committee with the District Coordination Officer as its Chairman, to facilitate co-ordination among the departments, to provide avenue for the consideration of matters of common interest and to tender advice on any case that may be referred to the Zila Nazim.

(2)           Conclusions reached at the meeting of the E.D.Os. Committee shall not be taken as decision of the District Government. Any further action required shall be taken by the District Office concerned in accordance with the rules.


 

 

 

Part C

SERVICE

 

16.       Postings, Promotions and Transfers

(1)        The Authorities for postings and transfers of officers/officials in the district shall be as              follows:

  

 

Category of Officers/officials

Authority

i

BS-19 and above excluding E.D.Os &  District Officers.

District  NAZIM

ii

BS-11 to BS-18

DCO

iii

BS-1 to BS-10

EDO   

 

(2)          The normal tenure of these posts shall be two years.

 

 

 

 


 

 

 

Part D

MISCELLANEOUS PROVISIONS

 

17.      Protections and Communication of Official Information  

(1)                   No information acquired directly or indirectly from official documents or relating to official matters shall be communicated by a Government servant to the Press, to non-officials, or officials belonging to other Government offices, unless he has been generally or specially empowered to do so.

(2)                   Detailed instructions shall be issued by the D.C.O. for the treatment and custody of official documents and information of a confidential character.

(3)                   Ordinarily all official news and information shall be conveyed to the Press through the District Coordination Office and the manner in which this may be done shall be prescribed generally or specially in each case by the said office.

 

18.       Channel of Correspondence

Correspondence with the Government or another District Government shall be conducted direct by the District Offices in respect of subjects allocated to them, subject to the provisions of rule 13.

 

 


 

 

 

Schedule I

(Rule 3 (1)  

 

LIST OF GROUPS OF DISTRICT OFFICES

Sr.No

Name of Group

District Offices included in the Group

1.

District Coordination

Coordination, Human Resource Management and Civil Defense.

2.

Agriculture

Agriculture (Extension), Livestock, Farm Water Management, Soil Conservations, Soil Fertility, Fisheries, and Forests.

3.

Community Development

Community Organization, Labour, Social Welfare, Sports and Culture, Cooperatives, and Registration office.

4.

Education

Boys Schools, Girls Schools, Technical Education, Colleges (other than professional), Sports (Education) and Special Education.

5.

Finance and Planning

Finance & Budget, Planning & Development, Accounts, Enterprise and Investment Promotion.

6.

Health

Public Health, Basic & Rural Health, Child & Woman Health, Population Welfare, District and Tehsil (Hqrs.) hospitals.

7.

Information Technology

Information Technology Development, Information Technology Promotion, and Database.

8.

Law

Legal advice and drafting.

9.

Literacy

Literacy Campaigns, Continuing Education, and Vocational Education.

10.

Revenue

Land Revenue & Estate and Excise and Taxation.

11.

Works and Service

Spatial Planning and Development, District Roads and Buildings, Energy, Transport and Environment.

 


 

 

 

Schedule II

[See Rule 3(2)] 

 

DISTRIBUTION OF BUSINESS AMONG GROUPS OF DISTRICT OFFICES

 

Sr. No.

Group of District Offices

Allocated Business

1.

District Coordination

(i)  Coordination

  1. General Coordination within the District level.
  2. Local Holidays within District level.
  3. Preparation of Civil List of employees of District Government and official gazette of the District.
  4. Service Associations in respect of District Employees.
  5. Rights and interests in respect of employees of District Government.
  6. Appointment of Commissions of Inquiry or panel of officers in cases of misconduct of Government servants with respect of District Government Employees.
  7. Monitoring the implementation of Government policies within district.
  8. Identity Cards for Civil Officers of the District Government.
  9. Expeditious finalization of delayed pension and G.P.Fund cases for employees whose liability falls on the District Government.
  10. Employees welfare schemes at District level.

 

(ii) Human Resource Management

  1. Service Rules (other than Civil Service Rules) relating to various Services and posts and interpretation thereof at District level except those falling under the purview of Provincial or Federal Government.
  2. Organization and Methods including-
    1. Improvement of general efficiency and economic execution of Government business of the District Government;
    2. Advice regarding proper utilization of stationery and printing resources of the Government with the District Government;
    3. Training in Organization and Method;
    4. Suggestions scheme;
    5. Preparation of Manuals;
    6. Career pattern of District Government employees;
    7. Simplification of forms and procedures within the District.
    8. Departmental examinations in respect of District Government Employees;
    9. In-service/pre-service training of ministerial employees of District Government.

 

  1. Absorption of surplus staff and allied matters in accordance with PCS Act 1974 and PCS (Appointment & Conditions of Service) Rules 1974 within the district for the posts which do not fall under the purview of Federal or Provincial Government.

(iii) Civil Defence and A.R.P.  

a.       Recruitment / Promotion / Posting / Transfers of officials BS-1 to 11.

b.      Initiation of Disciplinary proceedings under E & d Rules from BS-1 to 15.

c.       Provision of funds, its utilization and approval of development schemes.

d.      Overall supervision of district offices and implementation of rules and policies.

e.       Internal Audit of District Civil Defence offices.

f.        To monitor the training programme and the implementation of Civil Defence Schemes in the district.

 

2.

Agriculture

(i) Agriculture (Extension)

a.       Administrative, financial and technical control of the field formation in the district.

b.      Achievement of area and production targets of crops.

c.       Implementation of crop production strategy including agronomy and plant protection prepared by the Provincial Agriculture Department.

d.      Preparation of detailed training schedules of all trainers within the framework of phases decided by Provincial Agriculture Department and dissemination of production technology through training programme in every village of the district.

e.       Feedback of researchable problems to Provincial Agriculture Department.

f.        Identification, preparation and implementation of projects approved by competent authorities.

g.       Implementation of Agricultural laws.

h.       Ensuring availability and quality of agriculture inputs.

i.         Management of agriculture extension farms and gardens.

j.        Service matters relating to the district cadre.

k.      Maintenance of government buildings.

l.         Purchase of stores and capital goods.

m.     Participation along with requisite data in review meetings held by Provincial Agriculture Department.

n.       Feedback to Provincial Agriculture Department on all the above, as per time to time instructions.

o.      Implementation of crop production strategy including agronomy and plant protection.

p.      Achievement of area and production targets of all crops.

(ii) Livestock

(a) Matters relating to:

1.      Artificial Insemination.

  1. Promotional efforts for establishment of Dairy Farms in Private Sector.
  2. Promotional efforts for establishment of Poultry Farms in Private Sector.
  3. Prevention of animal/poultry diseases, extension services.
  4. Training of Villagers on:

                                          i.      Prophylactic vaccination

      ii.      Management aspects

   iii.      First Aid Treatment

    6.    Enforcement of Prevention of Cruelty       to animals  Act, 1890.

    1. Prophylactic Vaccination.
    2. Service Matters within the district as per Delegation of Powers.
    3. Purchase of Stores & Capital goods for the District.

e.       Any other assigned to by the Government.

(iii)       Farm Water Management

a.       Organization and registration of Water Users Association under Water Users Association Ordinance for promotion of watercourse improvement and other water management activities in the district.

b.      Preparation and implementation of water management development plans in the district.

c.       Watercourse improvement, precision land leveling, irrigation agronomy practices, groundwater management and harvesting of water resources in Barani / Rainfed areas.

d.      Renting out agricultural machinery at approved rates.

e.       Service matters relating to the district cadre.

f.        Maintenance of government buildings.

g.       Purchase of stores and capital goods.

h.       Feedback to Provincial Agriculture Department on all the above, as per time to time instructions.

(iv)             Soil conservation

a.       Conducting survey and preparing water harvesting schemes to control soil and water erosion.

b.       Construction of water disposal outlets and pacca structures to allow controlled water run-off.

c.       Construction of check dams, water ponds and mini dams for conservation of soil and water.

d.       Adoption and execution of agronomic and soil conservation measures for reclamation of eroded land.

e.       Controlling soil erosion through afforestation and range management.

f.         Provision of advisory services regarding soil conservation and water harvesting.

g.       Service matters relating to the district cadre.

h.       Maintenance of government buildings.

i.         Purchase of stores and capital goods.

j.         Feedback to Provincial Agriculture Department on all the above, as per time to time instructions.

  

(v)               Soil Fertility

a.       Evaluation of soil fertility status in the district and preparation of site specific fertilizer recommendations.

b.      Provision of advisory services on soil and water problems of the district.

c.       Diagnosis of salinity-sodicity hazards of soils and their reclamation.

d.      Service matters relating to district cadre.

e.       Maintenance of government buildings.

f.        Purchase of stores and capital goods.

g.       Feedback to Provincial Agriculture Department on all the above, as per time to time instructions.

 

(vi)     Fisheries

  1. Extension services in private sector.
  2. Lease of fishing rights, conservation, management and promotion of fisheries in water areas except rivers, canals, and barrages/pond areas which have no boundaries.
  3. Training through open training schools.
  4. Issuance of district angling licenses.
  5. Local publicity and awareness.
  6. Enforcement of fisheries enactment in their respective domain.
  7. Fish stock replenishment in natural water bodies in their respective domain.
  8. Supervision of seed production, distribution and supply programme at all seed production units/hatcheries in their respective domain.

i.         Aquaculture development activities.

j.        Collection of statistical data on fish and fisheries in their respective domain.

 

(vii)     Forestry

  1. Raising new forests and scientific management of existing public forests to maximize the production of wood and minor forest produce in the irrigated plantations having area upto 2000 acres.
  2. Raising and promotion of roadside plantations of local/district significance.
  3. Promotion of social/farm forestry in private lands.
  4. Raising of Forest Nurseries.
  5. Establishment of amenity forests and recreational parks.
  6. Education of the public for tree planting and provision of technical and advisory services on matters of a forestation to the people and other departments in the district.
  7. Service matters except those entrusted to the provincial government.
  8. Refer all major technical issues for advice of the provincial government.
  9. Formulate working plans after approval of preliminary working plans from provincial government (CCF concerned of the area) and get it technically cleared/approved from the provincial government before being sanctioned by the district government. 
  10. Submit annual report on tree cover monitoring to provincial government for review and incorporation into provincial report.
  11. Mass media, publicity, conservation of Eco-system, enforcement and planning.

3.

Community Development

i)      Community Organization

  1. Creation of awareness regarding community welfare issues.
  2. Help to strengthen community based organizations.
  3. Assist organizations of communities

ii)       Labour

  1. Maintenance of industrial peace.
  2. Welfare of Labour including:

1.      Promotion of settlement in case of industrial disputes.

2.      Audit and scrutiny of accounts of Trade Unions in the Districts.

3.      Implementation of compensation of claims and non-payment of wages.

4.      Implementation of labour laws, both Central & Provincial including:-

c. Enforcement of all Labour Laws provincial as well federal.

d. Implementation of government policies for the gradual elimination of child labour.

e. Coordination of governments efforts for abolition of bonded labour.

f. Registration. de-registration of factories, shops and establishments.

g. Inspection of factories/transport under labour laws.

h. Inspection of shops under shops and establishment Ordinance.

i. Manpower and employment.

j. Enforcement of weights and measures law.

k. Purchase of stores and Capital goods at district level.

iii)                     Social Welfare

 A.        Social Welfare Wing.

  1. Creation of social awareness by motivational methods.
  2. Professional and financial assistance to registered  voluntary social welfare agencies.
  3. Socio-economic development of the people, particularly women.
  4. Training and rehabilitation of the destitute, under privileged, handicapped and chronically sick.
  5. Eradication of social evils.
  6. Assist relief and rescue services during calamities and National Emergency.
  7. Exercise admin and financial powers delegated under rules.
  8. Exercise powers/control over voluntary social welfare agencies.
  9. Guide voluntary Social Welfare agencies towards their capacity building.
  10. Coordinate with all line departments/district administration.
  11. Consolidate/update the physical and financial performance reports.
  12. Organize campaigns and program against social evils through NGOs.
  13. Organize relief work through NGOs/Philanthropists.
  14. Registration Authority with the delegated powers.
  15. Recommend cases of licences to the Provincial Licensing Authority (DGSW) in respect of the childrens Home (Orphanages).

  B.        Women Development Wing

  1. Schemes for Socio-economic development of women.
  2. Training in income generation skills and rendering opportunities of both urban and rural areas.
  3. Research studies and surveys about women related issues and problems for identifying areas of immediate actions and development.

   C.    Bait-Ul-Maal Wing

  1. Relief and rehabilitation of the poor and the needy particularly poor widows and orphans.
  2. Educational assistance to the poor and deserving students.
  3. Medical assistance to the poor.
  4. Assistance to registered NGOs including those registered under the Voluntary Social Welfare Agencies (R&C) Ordinance, 1961.
  5. Activities relating to charitable purpose.
  6. Compilation and collection of data regarding number of beneficiaries and the amount utilized.

 (iv)      Sports and Culture.

            To be determined later on.

(v)      Cooperatives

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