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UNION ADMINISTRATION

RULES OF BUSINESS, 2001

 

TABLE OF CONTENTS

Rule

Contents

 

 

PART A GENERAL

 

1

Title and Commencement 

 

2

Definitions

 

3

Business of Union Administration

 

4

Distribution of work in Union Administration

 

5

Transaction of business

 

6

Responsibilities of Union Nazim

 

7

Responsibilities of Naib Union Nazim

 

 

PART B – OFFICE PROCEDURE

 

8

General Procedure for Disposal of Business

 

9

Orders, Instruments, Agreements and Contracts

 

10

Meetings

 

11

Information to be supplied to a Monitoring Committee

 

12

Processing of fresh receipts

 

13

Dealing with the public representatives and visitors

 

14

Approach to public representatives in service matters

 

15

Action on the Reports of the Monitoring Committees

 

16

Complaint Cell

 

17

 Inspection by the Union Nazim

 

18

Action on the reference received from Zila Mohtasib

 

19

Directions to the Chairman of Village Council/Neighbourhood Council

 

20

Protection and communication of official information

 

21

Channel of correspondence

 

 

THE SCHEDULES

 

 

SCHEDULE-I

 

 

SCHEDULE – II

 

  

THE

UNION ADMINISTRATION

RULES OF BUSINESS, 2001

 

No. ____ In exercise of the powers conferred by Section 191 of the SBNP Local Government Ordinance, 2001, the Government of SBNP is pleased to make the following Rules:-

 

PART A – GENERAL

 

1.         Title and Commencement.–

(1)        These rules may be called the “SBNP Union Administration Rules of Business, 2001”.

 

(2)        They shall come into force at once.

 

2.         Definitions. –

(1)        In these rules, unless the context otherwise requires –

(i)         “business” means all work done by the Union Administration in pursuance of the provisions of the SBNP Local Government Ordinance, 2001 and these Rules;

(ii)        “case” means a particular matter under consideration and includes all papers relating to it and necessary to enable the matter to be disposed of, viz., correspondence and notes and also any previous papers on the subject or subjects covered by it or connected therewith;

(iii)       “committee means a committee constituted under the SBNP Local Government Ordinance, 2001 and under these Rules;

(iv)       “Council” means the Union Council of the Union concerned;

(v)        “Union Administration” is a body corporate and comprises the Union Nazim, Naib Union Nazim and not more than three Union Secretaries, and, where required, the members of ancillary staff;

(vi)       member” means a member of the Union Council ;

(vii)      “Ordinance” means the SBNP Local Government Ordinance, 2001;

(viii)      public representative” means an elected person to any political office;

(ix)       “Rules” mean SBNP Union Administration Rules of Business, 2001;

(x)        “Secretaries” means secretaries mentioned in Schedule -I to these Rules; and

(xi)       “Schedule” means a schedule to these Rules.

 

(2)        All words and expressions used in these Rules, but not defined, shall, unless the context otherwise requires, have the same meanings as in the SBNP Local Government Ordinance, 2001.

 

3.         Business of Union Administration.–

(1)        The business of the Union Administration shall be disposed of by the secretaries of the Union Administration.

(2)        The Union Secretaries, under the supervision of the Union Nazim shall coordinate and facilitate in community development, functioning of the Union Committees and delivery of such municipal services as are provided by the Union Administration.

(3)        The functions of the Union Administration may be assigned to one or more secretaries.

(4)        The Union Nazim shall be responsible for efficient administration and discipline and for proper conduct of the business assigned to the Union Administration and for the due execution of the sanctioned policy.

 

4.         Distribution of Work in Union Administration.–

(1)        Where there is more than one Secretary of the Union Administration, the distribution of work among the Union Secretaries shall be as under:-

i.          Union Secretary (Union Committees) shall be responsible for all work relating to the Council meetings and the work of all committees and any other function entrusted to him by the Union Nazim.

ii.          Union Secretary (Municipal Services) shall be responsible for Municipal Services provided by the Union Administration and shall be responsible for all other functions entrusted to him by the Union Nazim.

iii.         Union Secretary (Community Development) shall be responsible for the Community Development work of the Union Administration and shall be responsible for all other functions entrusted to him by the Union Nazim.

 

(2)        Union Administration shall be organized as shown in Schedule-II

 

5.         Transaction of business.– 

(1)        No important decision relating to the administration of the Union shall be taken without the approval of the Union Nazim. The Union Secretary concerned shall be responsible for implementation of decisions of the Union Nazim.

 

(2)        Decisions taken by the Union Nazim under the provisions of the Ordinance shall not be varied, reversed or infringed without consulting him.

 

(3)        Where the orders of the Union Nazim appear to involve a departure from the provisions of the Ordinance, Rules, Regulations or Government policy, the Union Secretary concerned shall resubmit the case to the Union Nazim inviting his attention to the relevant Laws, Rules, Regulations or Government policy.

 

6.         Responsibilities of the Union Nazim.–

(1)        The Union Nazim shall perform such functions and exercise such powers as assigned to him under the Ordinance and these Rules.

 

(2)        The Union Nazim shall be the head of the Union Administration and ensure that the business of the Union Administration is carried out in accordance with the provisions of the Ordinance and the Rules made thereunder.

 

7.         Responsibilities of the Naib Union Nazim.–

(1)        The Naib Union Nazim shall deputize the Union Nazim during his temporary absence.

(2)        He shall be a member of the Tehsil Council or the town council, as the case may be.

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2020-04-10T16:36:35+05:00