CHAPTER IV 

AUTHORITIES OF THE UNIVERSITY

18.     Authorities.—The following shall be the authorities of the University, namely:—

(a)     authorities established by the Act;

          (i)      Board of trustees;

          (ii)     Board;

          (iii)    Executive Committee; and

          (iv)    Academic Council; and

(b)     authorities to be established by the statutes:–

          (i)      Board of advanced studies and research;

          (ii)     Board of studies;

          (iii)    Selection Board;

          (iv)    finance and planning committee;

          (v)     selection committee for the appointment of the Vice-Chancellor;

          (vi)    representation committees for appointment to the Board, Executive Committee and the Academic Council;

          (vii)   quality assurance committee;

          (viii)  discipline committee; and

          (ix)    such other authorities as may be prescribed by the Board.

19.     Board of trustees.—The Board of trustees will be the apex authority of the University and authorized to make or change statutes, rules and regulations as it may deem fit. All the members of the Board of trustees shall be appointed by the Trust. All the decisions of the Board shall be referred to the Board of trustees for final approval. The decision of the Board of trustees shall be considered as final and cannot be challenged in any court of law.

20.     Board.—(1) The body responsible for the functioning of the University shall be described as the Board and shall consist of the following, namely:—

(a)     the Chancellor who shall be chairperson of the Board;

(b)     the Vice-Chancellor;

(c)     one member of the Government not below the rank of Additional Secretary from any Ministry of Federal Government of Pakistan;

(d)     four persons from society at large being persons of distinction in the fields of administration, management, education, academics, Islamic jurisprudence, law, accountancy, medicine, fine arts, architecture, agriculture, science, technology and engineering, such that the appointment of these persons reflects a balance across the various fields:

          Provided that special focus or affiliation of the University, to be declared in the manner prescribed, may be reflected in the number of persons of distinction in an area of expertise relevant to the University who are appointed to the Board;

(e)     one person from amongst the alumni of the University;

(f)      two persons from the academic community of the country, other than an employee of the University, at the level of professor or principal of a college;

(g)     four University teachers; and

(h)     one person nominated by the Commission.

(2)     The number of members of the Board described under clauses (e) to (h) of sub-section (1) may be increased by the Board through statutes subject to the condition that total membership of the Board does not exceed twenty-one, with a maximum of five University teachers and the increase is balanced, to the extent possible, across different categories specified in sub-section (1).

(3)     All appointments to the Board shall be made by the Chancellor. Appointment of persons described under clauses (e) and (f) of sub-section (1) shall be made from amongst a panel of three names .for each vacancy recommended by the representation committee set up in terms of Section 25 and in accordance with procedure as may be prescribed.

(4)     Members of the Board, other than ex officio members, shall hold office for three years. One-third of the members, other than ex officio members, of the first restructured Board, to be determined by lot, shall retire from office on expiration of one year from the date of appointment by the Chancellor. One-half of the remaining members, other than ex officio members, of the first restructured Board, to be determined by lot, shall retire from office on expiration of two years from the date of appointment and the remaining one-half, other than ex officio members, shall retire from office on expiration of the third year.

(5)     The Board shall meet at least twice in a calendar year.

(6)     Service on the Board shall be on honorary basis:

Provided that actual expenses may be reimbursed as may be prescribed.

(7)     The Registrar shall be Secretary of the Board.

(8)     In absence of the Chancellor, meetings of the Board shall be presided over by such member, not being an employee of the University or the Government, as the Chancellor may, from time to time, nominate. The member so nominated shall be convener of the Board.

(9)     Unless otherwise prescribed by this Act, all decisions of the Board shall be taken on the basis of opinion of a majority of the members present. In the event of the members being evenly divided on any matter, the person presiding over the meeting shall have a casting vote.

(10)   The quorum for a meeting of the Board shall be two thirds of its membership, a fraction being counted as one.

21.  Powers and functions of the Board.—(1) The Board shall have power of general supervision over the University and shall hold the Vice-Chancellor and the authorities accountable for all functions of the University. The Board shall have all powers of the University not expressly vested in an authority or officer by this Act and all other powers not expressly provided by this Act that are necessary for performance of its functions but which are not inconsistent with the provisions of this Act or the statutes, regulations and rules made thereunder.

(2)  Without prejudice to the generality of the foregoing powers, the Board shall have the following powers, namely:—

(a)     to approve proposed annual plan of work, annual and revised budgets, annual report and annual statement of accounts;

(b)     to hold, control and lay down policy for administration of the property, funds and investments of the University, including approval of the sale and purchase or acquisition of immovable property;

(c)     to oversee quality and relevance of the University's academic programs and to review academic affairs of the University in general;

(d)     to approve appointment of Deans, Professors, Associate Professors and such other senior faculty and senior administrators as may be prescribed;

(e)     to institute schemes, directions and guidelines for the terms and conditions of appointment of all officers, teachers and other employees of the University;

(f)      to approve the strategic plans of the University;

(g)     to approve financial resource development plans of the University;

(h)     to consider drafts of statutes and regulations proposed by the Executive Committee and the Academic Council and deal with them in the manner as provided for in sections 27 and 28, as the case may be:

          Provided that the Board may make a statute or regulation on its own initiative and approve it after calling for advice of the Executive Committee or the Academic Council, as the case may be;

(i)      to annul by order in writing the proceedings of any authority or officer if the Board is satisfied that such proceedings are not in accordance with the provisions of this Act, statutes or regulations after calling upon such authority or officer to show cause why such proceedings should not be annulled;

(j)      to recommend to the Chancellor removal of any member of the Board in accordance with the provisions of this Act;

(k)     to make appointment of members of the Executive Committee, other than ex officio members, in accordance with the provisions of this Act;

(l)      to make appointment of members of the Academic Council, other than ex officio members, in accordance with the provisions of this Act;

(m)    to appoint Professors emeritus on such terms and conditions as may be prescribed;

(n)     to remove any person from membership of any authority if such person has—

          (i)      become of unsound mind; or

          (ii)     become incapacitated to function as member of such authority; or

          (iii)    been convicted by a court of law for an offence involving moral turpitude; and

(o)     to determine the form, provide for the custody and regulate the use of the common seal of the University.

(3)  The Board may, subject to the provisions of this Act delegate all or any of the powers and functions of any authority, officer or employee of the University at its main campus, to any authority, committee, officer or employee at its additional campus for the purpose of exercising such powers and performing such functions in relation to such additional campus and for this purpose the Board may create new posts or positions at the additional campus.

22.  Executive Committee.—(1) There shall be an Executive Committee of the University consisting of the following, namely:—

(a)     Vice-Chancellor who shall be its chairperson;

(b)     Deans of faculties of the University;

(c)     three Professors from different departments, who are not members of the Board, to be elected by the University teachers in accordance with procedure to be prescribed by the Board;

(d)     Principals of the constituent colleges;

(e)     Registrar;

(f)      Treasurer;

(g)     Controller of examinations; and

(h)     a member of the Shariah advisory committee.

(2)     Members of the Executive Committee, other than ex officio members, shall hold office for three years.

(3)     As regards the three Professors described in clause (c) of sub-section (1), the Board may, as an alternative to elections, prescribe a procedure for proposal of a panel of names by the representation committee set up in terms of Section 25. Appointment of persons proposed by the representation committee may be made by the Board on recommendation of the Vice-Chancellor.

(4)     The quorum for a meeting of the Executive Committee shall be one-half of the total number of members, a fraction being counted as one.

(5)     The Executive Committee shall meet at least once in each quarter of the year.

23.  Powers and duties of the Executive Committee.—(1) The Executive Committee shall be the executive body of the University and shall, subject to the provisions of this Act and the statutes, exercise general supervision over affairs and management of the University.

(2)  Without prejudice to the generality of the foregoing powers and subject to the provisions of this Act, the statutes and directions of the Board, the Executive Committee shall have the following powers to—

(a)     consider annual report, annual and revised budget estimates and to submit these to the Board;

(b)     transfer, and accept transfer, of movable property on behalf of the University;

(c)     enter into, vary, carry out and cancel contracts on behalf of the University;

(d)     cause proper books of accounts to be kept for all sums of money received and expended by the University and for the assets and liabilities of the University;

(e)     invest any money belonging to the University including any unapplied income in any of the securities described in Section 20 of the Trusts Act, 1882 (Act II of 1882) or in the purchase of immovable property or in such other manner, as it may prescribe, with the like power of varying such investments;

(f)      receive and manage any property transferred and grants, bequests, trust, gifts, donations, endowments and other contributions made to the University;

(g)     administer any funds placed at the disposal of the University for specified purposes;

(h)     provide the buildings, libraries, premises, furniture, apparatus, equipment and other means required for carrying out the work of the University;

(i)      establish and maintain halls of residence and hostels or approve or license hostels or lodgings for residence of students;

(j)      recommend to the Board admission of educational institutions to the privileges of the University and withdraw such privileges;

(k)     arrange for the inspection of colleges and the departments;

(l)      institute professorships, associate professorships, assistant professorships, lectureships and other teaching posts or to suspend or to abolish such posts;

(m)    create, suspend or abolish such administrative or other posts as may be necessary;

(n)     prescribe the duties of officers, teachers and other employees of the University;

(o)     report to the Board on matters with respect to which it has been asked to report;

(p)     appoint members to various authorities in accordance with the provisions of this Act;

(q)     propose drafts of statutes for submission to the Board;

(r)      regulate conduct and discipline of students of the University;

(s)      take actions necessary for good administration of the University in general and to this end exercise such powers as are necessary;

(t)      delegate any of its powers to any authority or officer or a committee; and

(u)     perform such other functions as have been assigned to it by provisions of this Act or may be assigned to it by statutes.

24.  Academic Council.—(1) There shall be an Academic Council of the University consisting of the following, namely:—

(a)     Vice-Chancellor who shall be its chairperson;

(b)     Deans of faculties and such heads of departments as may be prescribed;

(c)     five members representing the departments, institutes and the constituent colleges to be elected in the manner prescribed by the Board;

(d)     five Professors including Professors emeritus;

(e)     Registrar;

(f)      Controller of examinations;

(g)     Librarian; and

(h)     a member of the Shariah advisory committee.

(2)  The Board shall appoint members of the Academic Council, other than ex officio and elected members, on recommendation of the Vice-Chancellor:

Provided that as regards the five Professors and the members representing the departments, institutes and the constituent colleges, the Board may, as an alternative to elections, prescribe a procedure for proposal of a panel of names by the representation committee set up in terms of Section 25. Appointment of persons proposed by the representation committee may be made by the Board on recommendation of the Vice-Chancellor.

(3)  Members of the Academic Council shall hold office for three years.

(4)  The Academic Council shall meet at least once in each quarter.

(5)  The quorum for meetings of the Academic Council shall be one-half of the total number of members, a fraction being counted as one.

25.  Powers and functions of the Academic Council.—(1) The Academic Council shall be the principal academic body of the University and shall, subject to the provisions of this Act and the statutes, have the power to lay down proper standards of instruction, research and examinations and to regulate and promote the academic life of the University and the colleges.

(2)  Without prejudice to the generality of the foregoing powers and subject to the provisions of this Act and the statutes, the Academic Council shall have the power to—

(a)     approve the policies and procedures pertaining to the quality of academic programs;

(b)     approve academic programs;

(c)     approve the policies and procedures pertaining to student-related functions including admissions, expulsions, punishments, examinations and certification;

(d)     approve the policies and procedures assuring quality of leaching and research;

(e)     propose to the Executive Committee schemes for the constitution and organization of faculties, teaching departments and Board of studies;

(f)      appoint paper setters and examiners for all examinations of the University after receiving panels of names from the relevant authorities;

(g)     institute programs for the continued professional development of University teachers at all levels;

(h)     recognize examinations of other universities or examining bodies as equivalent to the corresponding examinations of the University;

(i)      regulate award of studentships, scholarships, exhibitions, medals and prizes;

(j)      make regulations for submission to the Board;

(k)     prepare an annual report on academic performance of the University; and

(l)      perform such functions as may be prescribed by regulations.

26.  Representation committees.—(1) There shall be a representation committee constituted by the Board through statutes for recommendation of persons for appointment to the Board in accordance with the provisions of Section 19.

(2)     There shall also be a representation committee constituted by the Board of trustees through statutes for recommendation of persons for appointment to the Executive Committee and the Academic Council in accordance with the provisions of sections 22 and 24.

(3)     Members of the representation committee for appointment to the shall consist of the following, namely:—

(a)     three members of the Board who are not University teachers;

(b)     two persons nominated from amongst the University teachers;

(c)     one person from the academic community, not employed by the University, at the level of professor or college principal to be nominated by the University teachers in the manner prescribed;

(d)     one eminent citizen with experience in administration, philanthropy, development work, law or accountancy; and

(e)     a member of the Shariah advisory committee.

(4)     The representation committee for appointments to the Executive Committee and the Academic Council shall consist of the following, namely:—

(a)     two members of the Board who are not University teachers; and

(b)     three persons nominated from amongst the University teachers.

(5)     The tenure of the representation committees shall be determined by the Board of trustees.

(6)     The procedures of the representation committees shall be as may be prescribed.

(7)     There may also be such other representation committees set up by any of the other authorities of the University as are considered appropriate for recommending persons for appointment to the various authorities and other bodies of the University.

27.     Appointment of committees by certain authorities.—The Board of trustees, Board, the Executive Committee, the Academic Council and other authorities may, from time to time, appoint such standing, special or advisory committees, as they may deem fit, and may place on such committee persons who are not members of the authorities appointing the committees.

28.     Shariah advisory committee.—The Chancellor will appoint three members of this committee headed by a competent Mufti or scholar in Islamic jurisprudence. The Shariah advisory committee will give its recommendations in the light of Islamic Shariah on any matter referred to it by any of the committees mentioned herein above in this Act for consideration and taking decision on a compliant with regard to Islamic jurisprudence.

CHAPTER V 

STATUTES, REGULATIONS AND RULES

29.  Statutes.—(1) Subject to the provisions of this Act, statutes, to be published in the official Gazette, may be made to regulate or prescribe all or any of the following matters, namely:—

(a)     the contents of and the manner in which the annual report to be presented by the Vice-Chancellor before the Board shall be prepared;

(b)     the University fees and other charges;

(c)     scales of pay and other terms and conditions of service of officers, teachers and other University employees;

(d)     maintenance of the register of registered graduates;

(e)     admission of educational institutions to the privileges of the University and the withdrawal of such privileges;

(f)      establishment of faculties, departments, institutes, colleges, study centers and other academic divisions;

(g)     powers and duties of officers and teachers;

(h)     conditions under which the University may enter into arrangements with other institutions or with public bodies for purposes of research and advisory services;

(i)      conditions for appointment of emeritus Professors and award of honorary degrees;

(j)      efficiency and discipline of University employees;

(k)     constitution and procedure to be followed by the representation committees in carrying out functions in terms of this Act;

(l)      constitution and procedure to be followed by the search committee for appointment of the Vice-Chancellor;

(m)    constitution, functions and powers of the authorities of the University; and

(n)     all other matters which by this Act are to be or may be prescribed or regulated by statutes.

(2)  The draft of statutes shall be proposed by the Executive Committee to the Board which may approve or pass with such modifications as the Board may think fit or may refer back to the Executive Committee, as the case may be, for reconsideration of the proposed draft:

Provided that statutes concerning any of the matters mentioned in clauses (a) and (I) of sub-section (1) shall be initiated and approved by the Board, after seeking views of the Executive Committee:

Provided further that the Board of trustees may initiate a statute with respect to any matter in its power or with respect to which a statute may be made in terms of this Act and approve such statute after seeking views of the Board and the Executive Committee.

30.  Regulations.—(1) Subject to the provisions of this Act and the statues, the Academic Council may make regulations, to be published in the official Gazette, for all or any of the following matters, namely:—

(a)     courses of study for degrees, diplomas and certificates of the University;

(b)     manner in which the teaching referred to in sub-section (1) of Section 6 shall be organized and conducted;

(c)     admission and expulsion of students to and from the University;

(d)     conditions under which students shall be admitted to the courses and examinations of the University and shall become eligible for award of degrees, diplomas and certificates;

(e)     conduct of examinations;

(f)      conditions under which a person may carry on independent research to entitle him to a degree;

(g)     institution of fellowships, scholarships, exhibitions, medals and prizes;

(h)     use of the library;

(i)      formation of faculties, departments and Board of studies; and

(j)      all other matters which by this Act or the statutes are to be or may be prescribed by regulations.

(2)     Regulations shall be proposed by the Academic Council and shall be submitted to the Board which may approve them or withhold approval or refer them back to the Academic Council for reconsideration. A regulation proposed by the Academic Council shall not be effective unless it receives approval of the Board.

(3)     Regulations regarding or incidental to matters contained in clauses (g) and (i) of sub-section (1) shall not be submitted to the Board without prior approval of the Executive Committee.

31.     Amendment and repeal of statutes and regulations.—The procedure for adding to, amending or repealing the statutes and the regulations shall be the same as that prescribed respectively for framing or making Statutes and Regulations.

32.     Rules.—(1) The authorities and other bodies of the University may make rules, to be published in the official Gazette, consistent with this Act, statutes and the regulations, to regulate any matter relating to affairs of the University which has not been provided for under this Act or that is not required to be regulated by statutes and regulations, including rules to regulate the conduct of business and the time and place of meetings and related matters.

(2)  Rules shall become effective upon approval by the Executive Committee and the Shariah advisory committee.

CHAPTER VI 

UNIVERSITY FUND

33.     University fund.—(1) The University shall have a fund to which shall be credited its income from fees, donations, trusts, bequests, endowments, grants, contributions and all other sources.

(2)     Capital recurrent expenditure of the University shall be met from contributions made by the Board and any other source, including other foundations, universities and individuals and from the income derived from such sources.

(3)     No contribution, donation or grant which may directly or indirectly involve any immediate or subsequent financial liability for the University, shall be accepted without prior approval of the Board.

34.     Audit and accounts.—(1) The accounts of the University shall be maintained in such form and manner as may be determined by the Board and shall work under the Finance and Planning committee. The committee shall consist of Vice-Chancellor, all the Deans, one member of the Board nominated by the Board, one nominee of the Academic Council and one member of the independent auditor. The quorum of the meeting shall be five and term of nominated members will be three years. The Director finance shall be the Secretary of the Finance and Planning Committee.

(2)  Function of committee shall be to prepare the annual statement of accounts, propose and annual budget estimates and advice to the Board thereon, review periodically the financial position of the university and advice the Board on all matters related to finance, investment and accounts of the university and perform such other functions as may be prescribed by the statutes.

CHAPTER VII 

GENERAL PROVISIONS

35.     Commencement of term of members of authorities.—(1) When a member of an authority is elected, appointed or nominated, his term of office, as fixed under this Act shall commence from such date as may be prescribed.

(2)  Where a member who has accepted any other assignment or for any other similar reason remained absent from the University for a period of not less than six months, he shall be deemed to have resigned and vacated his scat.

36.     Disputes about membership of authorities.—(1) Notwithstanding anything contained in this Act, a person nominated or appointed to any authority shall cease to be member of such authority as soon as he ceases to hold the position by virtue of which he was nominated or appointed.

(2)  If a question arises whether any person is entitled to be a member of any authority, the matter shall be referred to a committee consisting of the Chancellor, two nominees of the Board and a nominee of the Vice-Chancellor and decision of the committee thereon shall be final and binding.

37.     Proceedings of authorities not invalidated by vacancies.—No act, resolution or decision of any authority shall be invalid by reason of any vacancy on the authority doing, passing or making it or by reason of any want of qualification or appointment or nomination of any de facto member or the authority, whether present or absent.

 

38.     Removal of difficulties.—If any difficulty arises as to the first constitution or reconstitution of any authority upon coming into force of this Act or otherwise in giving effect to any provision of this Act, the Patron may give appropriate directions to remove such difficulty.

39.  Indemnity.—No suit or legal proceedings shall lie against the Government, the University or any authority or employee of the University or any person, in respect of anything which is done or purported to have been done in good faith under this Act.

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