(a)     fifty per cent members of the executive committee shall retire every year; and

(b)     after first election of the executive committee under the Act, a draw shall be made to determine the fifty per cent members who shall retire after expiry of first year.

(14)   The tenure of office-bearers of the executive committee provided in sub-rule (7) shall be one year.

(15)   On completion of term, office-bearers and members of the executive committee shall not be eligible to contest election or co-option in any representative capacity in the trade organization for the next one year.

22.  Reporting requirements.—A trade organization shall annually submit by the 31st December to the Regulator—

(a)     annual financial statements as prepared by auditors and approved by the executive committee;

(b)     plan of activities for the next year as provided in Rule 23; and

(c)     a soft and hard copy of list of its members as on the 30th November, in the format as set out in Annex-I of Schedule 'B’.

23.     Plan of activities and performance review.—(1) Every trade organization shall prepare a three years plan of activities which shall be approved by the executive committee followed by distribution amongst its members and cover, among other matters, the proposed future activities, finances and outcome of such activities intended by the trade organization during the said three years period.

(2)  Each trade organization shall internally conduct an annual performance review and have such performance review audited by external auditors based upon an inspection of all records of the trade organization to include, but not be limited to, minutes of meetings and the trade organization's plan of activities.

24.     Management.—(1) A trade organization shall appoint a secretary general through a human resources committee formed by the executive committee and shall consist of three members of the executive committee.

(2)     The secretary general shall be in charge of secretariat of the trade organization, who shall exercise his powers and perform his functions under the Act, these rules, the Ordinance and the rules made thereunder and the memorandum and articles of association of the trade organization.

(3)     The signatures of the secretary general shall be mandatory for operation of all the single or jointly operated bank accounts of the trade organization.

(4)     The termination of services of the secretary general shall be through a resolution of the executive committee.

(5)     Any management employees who shall report directly to the secretary general alone shall be appointed jointly by the secretary general and the human resources committee.

(6)     Any other staff or professional management shall be appointed through a process to be defined in the trade organization's human resource policy.

25.     Website.—Every trade organization shall within one year from the date of grant of licence create and maintain a website at all times which shall include all relevant information, such as—

(a)     up to date list of office-bearers with contact details, executive committee's members, management and members of the general body;

(b)     memorandum and articles of association as well as bye-laws, if any;

(c)     plan of activities and statement of vision;

(d)     schedule of executive committee's meetings and minutes of such meetings; and

(e)     schedule of elections, voters' list and election's results during election period.

26.     Memorandum of association and bye-laws.—Memorandum of association of trade organization, including but not limited to the organizational structure and any bye-laws of a trade organization shall be within the provisions of these rules, the Act, the Ordinance and the public notices issued by the Federal Government from time to time:

Provided that any amendment made in memorandum of association and by-laws shall be notified to the Regulator by the trade bodies:

Provided further that the Federal Government may rescind, amend or otherwise modify any provision of memorandum and articles of association in case it is observed to be in conflict with provisions of the Act, rules made thereunder, the Ordinance and public notices issued by the Federal Government from time to time.

27.     Professional development.—The office-bearers of a trade organization shall always follow best practices including undertaking continuing professional development in order to meet the requirements of their respective office and in view of the provisions of these rules, the Act and as reflected under the memorandum and articles of association of such trade organization or as notified by the Ministry of Commerce from time to time.

SCHEDULE A

[See Rule 4(1)]

Application for grant of licence to trade organisation 

(Please type or print only)

NOTE: Please fill in the entire application below. If the space provided is insufficient use additional sheet and attach with application form as annexure.

1.         Fee payment details:

(Fee is to be paid through a demand draft drawn in favour of Directorate General of Trade Organizations)

Amount paid

Bank draft/ voucher/challan No.

Date

Bank

 

 

 

 

2.       Type of trade organization for which licence is being applied (please tick one):

□ Chamber                                  □ Association

□ Women's Chamber                  □ Town Association

□ Chamber of Small Traders       □ Association of Small Traders

3.         Proposed name of the trade organization:–

4.         Area or sector of industry, services or trade to be represented: ____________________________________________________

5.         Have you applied for grant of licence before: □ Yes   □ No

If yes, when: _____________________________ (dd/mm/yyyy)

6.         National Tax Number of the applicant trade organization: _____

7.         Total number of prospective members on the date of filing the application: _____________

(Please attach a complete list of prospective members on the format given in Annex-I)

In case of an association, please give the regional breakdown of the enrolled membership:

Punjab _________ Sindh _______ Khyber Pakhtunkhwa ______

Baluchistan ____________________ Federal Area ___________

8.         Names of newspapers in which the proposal for grant of licence has been notified as required under Rule 9:

(a)     Name of newspaper: ________________Date: _________

(b)     Name of newspaper: ________________Date: _________

9.         Proposed registered office of the trade organization: __________ ___________________________________________________

(Address, City, Province, Region)

Checklist

Have the following information and documents been provided or attached 

with the application form?                                                                                        Yes      No

(a)           Receipt of payment of fees as prescribed in Schedule 'E'                    □          □

(b)           Justification for establishment of the proposed trade 

organization                                                                          □                  □

(c)           The proposed plan of activities (indicating both long and 

short term targets)                                                                 □                  □

(d)           A hard copy of the draft memorandum and articles of 

association                                                                            □                  □

(e)           A soft copy of the draft memorandum and articles of 

association                                                                            □                  □

(f)            Copies of the press notices                                                 □                  □

(g)           List of the proposed office bearers of trade organization till 

first elections are held on the format prescribed in Annex-II               □          □

(h)           list of the prospective members of the existing trade 

organization on the format prescribed in Annex-I             □                  □

(i)            Copies of bye-laws of trade organization, if any               □                  □

(j)            Financial feasibility statement certified by a chartered 

accountant required under Rule 4(1)(j)                               □                  □

DECLARATION

I, on behalf of the sponsors of the proposed trade organization to be licensed vide this application, hereby declare and undertake that all information stated in this application and in the attachment hereto or otherwise provided to the Government of Pakistan by me is true, correct and accurate in all respects. I confirm that my signature, personal information or any of the information provided herein or in support is accurate with reference to any applicable authenticated documentation. I also confirm having read and understood the Trade Organizations Act, 2013, and the rules made thereunder and declare being bound by and subject to the same in respect of this proposed trade organization.

Date: ________________________Signature: _____________________

NIC No. _____________________                Name and stamp

Annex-I

Details of prospective members of the applicant trade organisation

S. No.

Company Name

Type of Businesss

Business address

NTN of the Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email address

Name of authorized representatiave

NIC No.

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

 

 

 

 

 

 

 

 

 

 

 

Annex-II

Details of existing office bearers including members of executive committee

S. No.

Name

Designation in the trade organization

NIC No.

Company Name

NTN of the Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email address

Signature

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

 

 

 

 

 

 

 

 

 

 

 

SCHEDULE B

[See Rules 10(3) and 22(c)]

Application for renewal of licence 

(Please type or print only)]

NOTE: Please fill out the entire application below. If the space provided is insufficient use additional sheet and attach with application form as annexure.

1.         Fee payment details:

(Fee is to be paid through a demand draft drawn in favour of Directorate General of Trade Organizations)

Amount paid

Bank draft/

voucher/challan No.

Date

Bank

 

 

 

 

2.         Type of trade organization for which licence is being applied (please tick one):

□ Chamber                                          □ Association

□ Women’s Chamber                          □ Town Association

□ Chamber of Small Traders               □ Association of Small Traders

3.         No. of the expiring licence: _____________________________

Date of Issue:__(dd-mm-yyyy) Date of Expiry:__(dd-mm-yyyy)

4.         Registered name of the existing trade organization: __________

5.         Area or sector of industry, services or trade represented: ______

6.         National Tax Number of the applicant trade organization: _____

7.         No. of the incorporation certificate: ________ Date: __________

            Issuing Authority: _____________________________________

8.         Total No. of members on the date of filing the application: _____ (Please attach a complete list of enrolled members on the format given in Annex-I) In case of an association, please give the regional breakdown of the enrolled membership:

Punjab ______ Sindh _______ Khyber Pakhtunkhwa _________

Baluchistan _______________ Federal Area ________________

9.         Name of the secretary of the trade organization: _____________

            Date of appointment: __________ Qualification: ____________

10.       Registered Office(s) of the existing trade organization:

Head Office

Address: ____________________________________________

______________________________ City:_________________

Tel: _________________________ Fax: ___________________

Email: _____________________Website: _________________

Regional Office-I, if any: _______________________________

(in case of associations only)

Address: ____________________________________________

____________________________City: ___________________

Tel: _____________ Fax: ___________ Email: _____________

Regional Office-II, if any: ______________________________

(in case of associations only)

Address: ____________________________________________

 ____________________________City: ___________________

Tel: _____________ Fax: ___________ Email: _____________

DECLARATION

I, on behalf of the executive committee members of the trade organization to be licensed vide this application hereby declare and undertake that all information stated in this application and in the attachment hereto or otherwise provided to the Government of Pakistan by me is true, correct and accurate in all respects. I confirm that my signature, personal information or any of the information provided herein or in support are accurate with reference to any applicable authenticated documentation. I also confirm having read and understood the Trade Organizations Act, 2013 and rules made thereunder and declare being bound by and subject to the same in respect of this trade organization.

Date: ___________________ Signature: _________________________

Name and Designation: _______________

NIC No. ___________________________

                                                                     (Official Seal)

Checklist

Have the following information/documents been provided/attached with 

the application form?                                                                            Yes              No

(a)           Receipt of payment of fees as prescribed in Schedule 'E'                    □          □

(b)           Original license granted to the trade organization           □                  □

(c)           Copy of the incorporation certificate                                  □                  □

(d)           Corporate compliance certificate from SECP                     □                  □

(e)           Performance review report as required under Rule 10(3) (d)               □          □

(f)            The proposed plan of activities (indicating both long and 

short term targets) for next three years                               □                  □

(g)           An updated hard copy of the memorandum and articles of 

association of the trade organization as approved by 

Ministry of Commerce and SECP                                        □                  □

(h)           An updated soft copy of the memorandum and articles of 

association of the existing trade organization as approved by 

Ministry of Commerce and SECP                                        □                  □

(i)            List of the office bearers of trade organization on the 

format prescribed in Annex-II                                              □                  □

(j)            List of the enrolled members of the trade organization on 

the format prescribed in Annex-I                                         □                  □

(k)           Copies of bye-laws of trade organization, if any               □                  □

(l)            Copy of financial statements for the trade organization up to 

the end of the most recent financial year together with 

auditors' reports                                                                                        □          □

(m)          Certified copies of utility bills of the existing trade 

organization for the last one year                                       □                  □

(n)           Certified copy of lease agreement of the office premises 

including regional offices (if applicable) of the existing 

trade organization for last three years                                □                  □

(o)           Proof of filing income tax return on behalf of 

trade organization                                                                 □                  □

Annex-I

Details of enrolled members of the trade organization

S. No.

Membership No.

Company Name

Type of Business

Business Address

NTN of Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email Address

Name of Authorized Representative

NIC No.

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

 

 

 

 

 

 

 

 

 

 

 

 

Annex-II

Details of existing office bearers including members of executive committee

S. No.

Name

Designation in the trade organization

NIC No.

Company Name

NTN of the Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email address

Signature

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

 

 

 

 

 

 

 

 

 

 

 

SCHEDULE C

[See Rule 5]

Application for grant of licence de novo 

(Please type or print only)

NOTE: Please fill out the entire application below. If the space provided is insufficient please use additional sheet and attach with application form as annexure.

1.         Fee payment details:

(Fee is to be paid through a demand draft drawn in favour of Directorate General of Trade Organizations)

Amount paid

Bank draft/ voucher/challan No.

Date

Bank

 

 

 

 

2.         Type of trade organization for which licence is being applied (please tick one):

□ Chamber                                          □ Association

□ Women’s Chamber                          □ Town Association

□ Chamber of Small Traders               □ Association of Small Traders

3.         No. of the expiring licence: _____________________________

Date of Issue: __________ Date of cancellation: ____________

                                                (dd-mm-yyyy)                                             (dd-mm-yyyy)

4.         Registered name of the trade organization before cancellation of licence: _____________________________________________

5.         Is there any change desired in the old name of the trade organization?

□ Yes          □ No

If yes, the proposed name of the trade organization: __________

_________ (Please provide justification for change of name on a separate sheet of paper)

6.         Area or sector of industry, services or trade to be represented: __ ____________________________________________________

7.         Reasons for cancellation of licence: _______________________

(Please provide details on a separate sheet of paper)

8.         Justification for grant of de novo licence: __________________

            (Please provide details on a separate sheet of paper)

9.         National Tax Number of the applicant trade organization: _____

10.       No. of the incorporation certificate of the old trade organization: ____________________________________________________

Date: ____________________ Issuing Authority: ___________

11.       Tptal No. of members of the old trade organization: __________

12.       Total No. of members on the date of filing the application: _____ (Please attach a complete list of enrolled members on the format given in Annex-I)

In case of an association, please give the regional breakdown of the enrolled membership:

Punjab ________ Sindh ________ Khyber Pakhtunkhwa ______

Baluchistan __________________ Federal Area _____________

13.       Name of the secretary of the old trade organization: __________

Date of appointment: ______________ Qualification: ________

14.       Names of newspapers in which the proposal for grant of licence has been notified as required under rule 9:

(a)     Name of Newspaper:______________ Date ___________

(b)     Name of Newspaper: ______________ Date __________

15.       Registered office(s) of the old trade organization:

            Head Office

            Address:

Tel:                                                      Fax:

Email:                                                  Website:

Regional Office-I, if any:

(in case of associations only)

Address:

                                                            City:

Tel: Fax                                                E-mail:

Regional Office-II, if any:

(in case of associations only)

Address:

                                                            City:

Tel: Fax                                                E-mail:

16.       Proposed registered office of the trade organization: __________

(Address, City, Province, Region)

DECLARATION

I, on behalf of the sponsors of the proposed trade organization to be licensed vide this application, hereby declare and undertake that all information stated in this application and in the attachment hereto or otherwise provided to the Government of Pakistan by me is true, correct and accurate in all respects. I confirm that my signature, personal information or any of the information provided herein or in support are accurate with reference to any applicable authenticated documentation. I also confirm having read and understood the Trade Organizations Act, 2013 and rules made thereunder and declare being bound by and subject to the same in respect of this proposed trade organization.

Date: _______________________Signature:______________________

NIC No. ____________________

Checklist

Have the following information/documents been provided/attached 

with the application form?                                                                                        Yes      No

(a)           Receipt of payment of fees as prescribed in Schedule 'E'            □          □

(b)           Justification for establishment of the proposed trade organization        □      □

(c)           The proposed plan of activities (indicating both long and 

short term targets)                                                                             □          □

(d)           A hard copy of the draft memorandum and articles of association         □      □

(e)           A soft copy of the draft memorandum and articles of association           □      □

(f)            Copies of the press notices as prescribed in rule 9                      □          □

(g)           List of sponsors of applicant trade organization on the format 

prescribed in Annex-II                                                                      □          □

(h)           list of the prospective members of the applicant trade 

organization on the format prescribed in Annex-I                         □          □

(i)            Copies of bye-laws of trade organization, if any                           □          □

(j)            Financial feasibility statement certified by a chartered 

accountant required                                                                          □          □

(k)           Joint undertaking from the sponsors that no legal proceeding 

or litigation related to the affairs of the applicant trade 

organization is pending in any Court of law                                  □          □

(l)            Copy of order under which licence was cancelled                       □          □

(m)          Justification for grant of licence de novo                                       □          □

Annex-I

Details of prospective members of the applicant trade organization

S. No.

Company Name

Type of Business

Business Address

NTN of the Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email Address

Name of authorized Representatiave

NIC No.

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

 

 

 

 

 

 

 

 

 

 

 

Annex-II

            Details of proposed office bearers of the applicant trade organization till first elections are held

S. No.

Name

Designation in the trade organization

NIC No.

Company Name

NTN of the Company

Sales Tax Regn. No.

Tel. No.

Fax No.

Email address

Signature

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

 

 

 

 

 

 

 

 

 

 

 

SCHEDULE-D

[See Rule 20(7)]

Schedule for rotation of office of President of the Federation of Pakistan Chambers of Commerce and Industry amongst Geographical Territories

(a)     Sindh

(b)     Khyber Pakhtunkhwa

(c)     Baluchistan

(d)     Punjab

(e)     Sindh

(f)      Punjab

(g)     Federal Area

SCHEDULE-E

[See Rules 4(1)(h) and 10(3)(c)]

Sr. No.

Head of Fee

Type of Trade Organization

Amount of fee (non-refundable) in Pak. Rupees

1.

Grant of Licence (New Trade Organization, Existing Trade Organization, De Novo)

Chamber

30,000

Association

30,000

 

Association of Small Traders

30,000

 

Women's Chamber

20,000

Town Association

15,000

Chamber of Small Traders

30,000

2.

Renewal of Licence

Chamber

30,000

Association

30,000

Association of Small Traders

30,000

Women's Chamber

20,000

Town Association

15,000

Chamber of Small Traders

30,000

3.

Amendment in Memorandum and Articles of Association

All trade bodies

50,000