Text-Book Board Ordinance, 1962
(W.P. Ordinance XLI of 1962)
1. Short title, extent
3. Establishment and
4. Constitution of the
and removal of Directors.
7. Meetings of the
9. Powers of the
10. Advisory Council.
11. Powers and duties of
the Board and the framing of schemes.
13. Officers and
14. Duties of officers
15. Recruitment and
conditions of services and disciplinary powers.
16. Provident Fund or
17. Delegation of powers
to Chairman, etc.
18. Immunity of the
Board and its employees.
19. Board to be local
20. Budget estimates.
21. Maintenance of
22. Submission of yearly
reports and returns.
25. Power of the Board
to make rules.
27. Protection of acts
28. Validation of
certain acts, etc.
TEXT-BOOK BOARD ORDINANCE, 1962
(W.P. Ordinance XLI of
An Ordinance to provide for the
establishment of the
Preamble.— WHEREAS it is expedient to
make arrangements for—
(a) production and
(i) Text Books for
Classes I to XII;
reading material relating to text-books;
(iii) guide books for
(b) production of reference and
research material in respect of problems relating to schemes of studies and
preparation of text-books; and
(c) conduct of research in the
field of curricula, text-books and other reading material,
in the manner hereinafter appearing;
NOW, THEREFORE, in pursuance of the Presidential Proclamation of
the seventh day of October, 1958, and in exercise of all powers enabling him
in that behalf, the Governor of West Pakistan is pleased to make and
promulgate the following Ordinance:-
1. Short title, extent and
commencement.— (1) This Ordinance may be called the
Text Book Board Ordinance, 1962.
(2) It extends to the whole
of the province of
Punjab], except the
(3) It shall come into
force at once.
2. Definitions.— In this
Ordinance, unless the context otherwise requires, the following expressions
shall have the meanings hereby respectively assigned to them, that is to
(a) “Advisory Council” means the
Advisory Council constituted under the Ordinance;
(b) “Board” means the
Text-Book Board] established under this Ordinance;
(c) “Chairman” means the
Chairman of the Board;
(d) “Controlling Authority”
means the Controlling Authority of the Board;
(e) “Director” means a Director
of the Board;
(f) “Government” means the
Government of the Punjab];
(g) “Head of an institution”
means the Principal of an Intermediate
College or the Headmaster or Headmistress of a
school, as the case may be;
(h) “institution” means an
or a School;
College” means an institution recognised for
imparting instruction to Classes XI and XII and includes an institution
imparting instruction to Classes IX to XII;
(j) “prescribed” means
prescribed by Regulations or Rules made under this Ordinance;
(k) “Regulations and Rules”
respectively mean the Regulations and Rules made under this Ordinance;
(l) “School” means an
institution imparting instruction to all or any of the Classes I to X and
includes an English Medium School, a school for handicapped children and any
other school which Government may declare to be a school for the purposes of
3. Establishment and
incorporation.— (1) As soon as may be, there shall be established a
Board to be known as the
Text-Book Board] for carrying out the purposes of this Ordinance.
(2) The Board shall be a
body corporate, shall have power to acquire, hold and transfer property,
shall have perpetual succession and common seal and shall by the said name
sue and be sued.
Constitution of the Board.— (1) The Board shall
consist of a Chairman and two whole-time Directors appointed by the
Government and not more than two ex-officio Directors appointed by
the Controlling Authority.
(2) The Chairman and the
whole-time Directors shall—
(a) hold office for a term
of three years unless sooner removed by Government or, in case of a
Government servant on deputation, recalled from deputation or in case
resignation is tendered and accepted:
Provided that in the
case of the Chairman or a Director of the West Pakistan Text-Book Board
appointed to the Punjab Text-Book Board, the initial term of appointment
shall not extend beyond the unexpired portion of the term of appointment to
the former Board;
(b) be eligible for
re-appointment for such further period or periods as Government may, from
time to time, specify;
(c) receive such salary
and allowances as Government may determine; and
(d) perform such duties and functions as are assigned by
this Ordinance or by the Regulations and Rules made thereunder.
(3) A person appointed as
Chairman or Director shall divest himself of any other directorship or other
interest held by him in any corporation, company or concern which has
dealings with the Board.]
Chairman.— The Chairman shall be the Chief
Executive Officer of the Board.
6. Disqualification and removal of
Directors.— (1) No person shall be or shall continue to be
Chairman or] Director who,—
(a) is or has at any time been
convicted of any offence involving moral turpitude; or
(b) is or has at any time been
adjudicated insolvent; or
(c) is found a lunatic or
becomes of unsound mind; or
(d) is or has at any time been
disqualified for employment in, or dismissed from the service of
(2) Government may, by
order in writing, remove the Chairman or a Director if he—
(a) refuses or fails to
discharge or becomes, in the opinion of Government, incapable of discharging
his responsibilities under this Ordinance; or
(b) has, in the opinion of
Government, abused his position as Chairman or Director; or
(c) has knowingly acquired
or continued to hold without the permission in writing of Government,
directly or indirectly, or through a partner, any share or interest in any
contract or employment with or by or on behalf of the Board or in any land
or property which, in his knowledge, is likely to benefit or has benefited
as a result of the operations of the Board.
7. Meetings of the Board.— (1)
The Board shall meet at such time and place and in such manner as may be
(2) The Chairman shall preside over the meetings of the
Board. In the absence of the Chairman, the senior Director as specified by
Government will preside over the meeting.
(3) Two Directors shall be
present to constitute a quorum at a meeting of the Board.
Chairman and each Director] shall have one vote, but in the event of
equality of votes, the Chairman shall have a second or casting vote.
(5) The minutes of every
meeting of the Board stating among other things the names of the
or] Director present, shall be drawn up and recorded in a book to be kept
for the purpose, and shall be signed by the person presiding at the meeting,
and such book shall be open to inspection by the
8. Controlling Authority.— The
Punjab] or his nominee shall be the Controlling Authority of the
9. Powers of the Controlling
Authority.— (1) The Controlling Authority shall have the power to cause
an inspection to be made by such person or persons as it may direct, of the
offices, activities and funds of the Board, and to cause an enquiry to be
made in like manner in respect of any matter concerning the Board.
(2) The Controlling
Authority shall communicate to the Board the result of such inspection or
enquiry and may advise the Board to take such action within such period as
may be specified.
(3) The Board shall report
to the Controlling Authority the action as it proposes to take or has taken
on such communication.
(4) Where the Board does
not within a reasonable time, take action to the satisfaction of the
Controlling Authority, the Controlling Authority may, after considering any
explanation made by the Board, issue such directions as it thinks fit, and
the Chairman shall comply with such directions.
(5) If the Controlling Authority is satisfied that any
proceeding of the Board or the Advisory Council is not in conformity with
this Ordinance, the Controlling Authority may, without prejudice to the
foregoing provisions of this section, by order in writing annul such
Provided that before making any such order the Controlling
Authority shall, through the Chairman, call upon the Board or the Advisory
Council, as the case may be, to show cause why such an order should not be
10. Advisory Council.— (1) The Board
shall have an Advisory Council consisting of the following as its members—
(i) the Chairman and
Directors of the Board;
the Director of Education in the Punjab and the
Director, Education Extension and Specialised Services, Punjab;]
(iii) the Chairmen of the
Boards of Intermediate and Secondary Education in
(iv) the Vice-Chancellor of
a University in
Punjab] or his nominee, by rotation one-year basis.
(2) The quorum for a
meeting of the Advisory Council shall be
(3) The functions of the
Advisory Council shall be to advise the Board in the performance of the
functions of the Board under this Ordinance.
(4) Government may frame Rules of Procedure to regulate
the transaction of business by the Advisory Council. The Rules of Procedure
may in particular provide for the following matters, namely:-
(i) appointment of the
authority that may convene a meeting of the Advisory Council;
(ii) appointment of the
person who shall preside over the meetings of the Advisory Council;
(iii) the manner in which
and the authority by whom minutes of the meetings shall be recorded; and
(iv) any other matter
considered necessary for the transaction of business by the Advisory
11. Powers and duties of the Board and
the framing of schemes.— (1) The Board may take such measures and
exercise such powers as it considers necessary or expedient for carrying out
the purposes of this Ordinance.
(2) Without prejudice to
the generality of the power conferred by the provisions of sub-section (1)
the Board may for carrying out the purposes of this Ordinance—
(a) undertake any works;
(b) incur any expenditure;
(c) procure plant,
machinery and material required for its use;
(d) acquire by purchase,
lease, exchange or otherwise any material or machinery or any interest
(e) enter into and perform
all such contracts as it may consider necessary or expedient.
(3) In particular, the
Board may prepare schemes pertaining to all or any of the following
(a) implementation of
the educational policies of Government in respect of the production and
publication of text-books, supplementary reading material and teaching aid;
(b) arrangement for the
publication of text-books, for all stages and types of education and
teachers’ training courses as detailed hereunder, namely:-
training courses-J.V., S.V., C.T., Diplomas in Physical Education, Diploma
in Commerce, Diplomas in Arts and Crafts and such other training courses as
may be prescribed by regulations;
(v) courses of
English Medium institutions;
of handicapped children;
(c) production of
supplementary material relating to the text-books, for the stages and types
of education enumerated under clause (b) above;
(d) production of
reference and research material relating to the problems of curricula and
preparation of text-books;
(e) the laying down of
specifications of text-books, for their preparation and publication;
(f) control of the
policy relating to (i) distribution of text-books and other material,
and (ii) appointment of agencies for this purpose in
Punjab] so as to make the text-books and material available to the students
well in time;
(g) the holding of training courses for the writers of
(h) preparation and
publication of literature for adults;
(i) preparation and
publication of reading material on new developments in educational concepts
and teaching methods and techniques;
(j) workshops and
seminars and courses for effective use of text-books and reading materials;
(k) conduct of research
in curricula, text-books, other reading materials and teaching aids;
(l) exhibitions of
text-books and teaching materials;
(m) maintenance of a
charts, diagrams and other documents of that nature;
journals and periodical literature on education published in
Pakistan and other countries;
(v) books and
reading material, other than the text-books, which the Board may consider
useful for fulfilling the purposes and objects of this Ordinance.
(4) Every scheme prepared
by the Board under the last preceding sub-section shall be submitted to the
Controlling Authority with full details as regards its purpose and financial
implications and the manner in which it is to be executed.
(5) The Controlling Authority may approve, or disallow,
or remit the scheme to the Board with its recommendations for further
(6) In the preparation and
execution of any scheme the Board may seek and obtain advice from
Directorates of Education or Boards of Intermediate and Secondary Education
or institutions, who shall give advice and assistance sought to the best of
their ability, knowledge and judgement.
12. Committees.— (1) The Board may
appoint such Committees as it may consider necessary.
(2) The constitution,
functions and duties of the Committees shall be such as may be prescribed by
13. Officers and servants.— (1) The
following shall be the officers of the Board:-
(d) such other officers as
may the appointed by the Chairman.
Subject to the provisions of sub-section (3), the Board may, from time to
time, employ such officers and servants or appoint such whole-time or
part-time experts or consultants as it may consider necessary for the
performance of its functions on such terms and conditions as it may deem
Provided that, in case of urgency,
the Chairman may appoint, for a period not exceeding six months, such
officers and servants as he may consider necessary:
Provided further that every
appointment so made shall be reported to the Board for confirmation within
sixty days of such appointment.]
The Board shall not make appointment to any post carrying an initial salary
of five hundred rupees or more per mensem without the prior approval of the
14. Duties of officers and servants.—
Subject to other provisions of this Ordinance the duties and functions of
the Chairman and Directors shall be such as may be specified by the
Controlling Authority, and those of officers and servants as may be assigned
to them by the Regulations or Rules or by the Chairman.
15. Recruitment and conditions of
services and disciplinary powers.— Subject to other provisions of this
Ordinance the Board shall prescribe such procedure for appointment, removal,
dismissal, suspension, other disciplinary action and general conditions of
service of its officers and servants as it may consider necessary.
16. Provident Fund or Pension.— (1)
The Board shall establish for the benefit of its employees such Pension or
Provident Fund or both, as it may deem fit, in such manner and subject to
such conditions as may be prescribed by Regulations.
(2) Government may, by
notification, declare that the provisions of the Provident Funds Act, 1925
(Act XIX of 1925), shall apply to such Fund, and on making of such
declaration that Act shall apply accordingly as if the Board were Government
and the said Fund were the Government Provident Fund.
17. Delegation of powers to Chairman,
etc.— The Board may by a general or special order delegate to its
Chairman, Directors and other officers any of its powers, duties and
functions, under this Ordinance and subject to such conditions as it may
think fit to impose.
18. Immunity of the Board and its
employees.— The Chairman, Directors, officers and servants of the Board
shall, when acting or purporting to act in pursuance of any of the
provisions of this Ordinance, be deemed to be public servants within the
meaning of section 21 of the Pakistan Penal Code (Act XLV of 1860).
Board to be local authority.—
The Board shall be deemed to be a local authority under the Local
Authorities Loans Act, 1914 (IX of 1914) for the purpose of borrowing money
and the said Act and the making and execution of any scheme under this
Ordinance shall be deemed to be a work which such authority is legally
authorised to carry out.
Budget estimates.— In the
month of April each year the Chairman shall submit a statement of the
estimated receipts and expenditure in respect of the next financial year for
approval by the Board.
21. Maintenance of accounts.— (1)
The Board shall maintain complete and accurate books of accounts in such
form as it may prescribe by rules.
(2) The statement of the
accounts of the Board shall be submitted to Government once a year.
22. Submission of yearly reports and
returns.— (1) The Board shall submit to the Controlling Authority, as
soon as possible after the end of every financial year but not later than
the 30th September, a report on the conduct of its affairs for that year.
(2) The Controlling
Authority may require the Board to furnish it with—
(i) any return, statement, estimate, statistics or
other information regarding any matter under the control of the Board, or
(ii) a report on any
such matter, or
(iii) a copy of any
document in the charge of the Board
and the Chairman shall comply with every such
23. Audit.— The accounts of the
Board shall be audited once in a year by such agency and in such manner as
may be laid down by Government. Copies of the audit report shall be sent to
the Board, and with the comments of the Board to Government, with a copy
thereof to the Controlling Authority. The Board shall carry out any
directive issued by Government for the rectification of irregularities, if
any, pointed out in the audit report.
24. Regulations.— (1) For the
purpose of carrying into effect the provisions of this Ordinance, the Board
shall have the power to make Regulations, consistent with this Ordinance, on
all or any of the following matters:-
(a) the powers and duties of
the officers of the Board.
(b) rules of service
including rules regulating disciplinary action, grant of leave and
retirement of the employees of the Board;
(c) constitution of Pension
or Provident Fund or both for the benefit of the officers and servants of
the Board; and
(d) such other matters as may
appear necessary for giving effect to the provisions of this Ordinance.
(2) The Regulations
approved by the Board shall be submitted to Government and shall not take
effect until they are approved by Government. Government may approve or
disallow or remit them to the Board with its recommendations for further
anything to the contrary contained in this Ordinance, the Regulations set
out in the Schedule shall, on the commencement of this Ordinance, be deemed
to be the First Regulations framed by the Board under this section.
(4) The Regulations laid
down by Government within six months of the date of commencement of this
Ordinance shall become part of the Schedule.
Power of the Board to make rules.—
The Board may, consistent with this Ordinance and the Regulations made
thereunder, make Rules to carry out the purposes of this Ordinance.
Validation.— No act or
proceedings of the Board or the Advisory Council shall be invalidated merely
by reason of the existence of a vacancy on the Board or the Advisory
Council, or by reason of any irregularity in the appointment of any member
of the Board or the Advisory Council.
27. Protection of acts and orders.—
No suit for damages or other legal proceedings shall be instituted against
Government, the Controlling Authority, the Board, Advisory Council, any
Director of the Board or member of the Advisory Council, or officer or
employee of the Board in respect of anything done or purported to have been
done in good faith in pursuance of this Ordinance and the Regulations and
Rules made thereunder.
Validation of certain acts, etc.— Anything done,
proceeding or action taken, right acquired, obligation or liability
incurred, appointment made, person authorised, jurisdiction or power
conferred and rule, regulation or order made by the West Pakistan Text-Book
Board as such or in the name of the Punjab Text-Book Board on or after 1st
July, 1970, shall be deemed to have been respectively done, taken, acquired,
incurred, made authorised, conferred and made by the Punjab Text-Book Board
constituted under section 4.]
THE FIRST REGULATIONS OF THE
1. Powers and duties of the
Chairman.— The Chairman shall exercise control over the office of the
Board as its principal executive officer and shall do all acts to ensure
that the officers and the staff properly perform the duties entrusted to
them. In particular, he shall—
(i) write confidential
reports on the work of officers whose grades carry an initial salary of
hundred rupees] or more per mensem;
(ii) recommend to the Board
any disciplinary action that he considers necessary against officers
mentioned in clause (i);
(iii) take disciplinary action
against members of the establishment whose grades carry an initial salary of
hundred rupees] per mensem;
(iv) appoint employees whose
grades carry an initial salary of less than
hundred rupees] per mensem
preside over the meetings of the Advisory Council or nominate a Director for
2. Powers and duties of the Secretary.—
(1) The Secretary shall, subject to the control of the Chairman, be incharge
of the administrative sector of the office and shall cause the orders and
decisions of the Board and the Chairman to be carried out.
(2) The Secretary shall take all possible steps to ensure
that the funds of the Board are spent on the purpose for which they are
(3) The Secretary shall cause to be prepared and submit
to the Board for approval the annual statement of accounts and budget
(4) All meetings of the
Board, the Advisory Council and the Committees shall be convened by the
Secretary under the direction of the Chairman. While preparing the agenda
for a meeting of the Board, the Advisory Council or a Committee, the
Secretary shall carry out the directions of the Chairman given in this
respect and no item shall be placed on such agenda or be considered in the
meeting without previous permission of the Chairman.
(5) The Secretary shall
record the minutes and maintain the records of the proceedings of the Board,
the Advisory Council and the Committees.
(6) The Secretary shall
conduct the official correspondence of the Board under the authority of the
(7) All dues payable to the
Board, and all sums received by the Secretary, shall be credited without
delay to the account of the Board in a Bank or Treasury approved by the
(8) The Secretary shall
perform such other duties as may be assigned to him by the Chairman.
anything to the Contrary in these Regulations, the Board may assign to any
other officer or officers such duties of the Secretary as it may deem
3. Powers and functions of the
Advisory Council.— (1) The Advisory Council may recommend scale of
officers of employees of the Board whose scales of pay carry an initial
hundred rupees] or more per mensem. The Advisory Council may advise the
Board on qualifications of officers and specialists or experts, their duties
and conditions of appointments.
(2) The Advisory Council
(i) examine the annual
budget and advise the Board thereon; and
(ii) review the financial
position of the Board periodically and make recommendations to the Board for
improving its finances.
(3) The Council may advise
the Board on matters concerning schemes which may be proposed under section
11 of the Ordinance.
4. Unsolicited advise.— The
Council may consider and advise the Board on all cases of advice and
suggestions, received from the Education Department of Government, Board of
Intermediate and Secondary Education and other institutions in
5. Accounts and audits.— (1)
The Board shall appoint a whole-time officer as internal Auditor or Accounts
Officer for the purpose of checking the bills to be paid from the funds of
the Board and maintaining accounts. No expenditure shall be made from the
funds of the Board unless the bill for its payments has been checked by the
Internal Auditor in conformity with the provisions of the Ordinance, and the
Rules and Regulations made thereunder.
(2) The statement of
accounts of the Board signed by the Secretary and the Internal Auditor or
Accounts Officer shall be submitted to the Controlling Authority and the
Government within six months of the closing of the financial year.
(3) The accounts of the
Board shall be audited once a year in conformity with the provisions of the
Text-Book Board Ordinance, 1962, the Rules and Regulations made thereunder,
by Auditors appointed by Government for this purpose. It shall be the duty
of the Secretary to move Government well in time to appoint the Audit agency
in the first instance.