INSTITUTE FOR ART AND CULTURE ACT, 2018

An Act to provide for the establishment of Institute for Art and Culture

[Gazette of Pakistan, Extraordinary, Part-I, 25th May, 2018]

ACT NO. XXXI OF 2018

No. F. 9 (20)/2018-Legis., dated 24.5.2018.–The following Act of Majlis-e-Shoora (Parliament) received the assent of the President on 22nd May, 2018 and is hereby published for general information:-

WHEREAS it is expedient to provide for the establishment of institute for Art and Culture and to provide for matters connected therewith and ancillary thereto;

It is hereby enacted as follows:–

CHAPTER I

PRELIMINARY

1. Short title, extent and commencement.–(1) This Act may be called the Institute for Art and Culture Act, 2018.

(2) It extend to the whole of Pakistan.

(3) It shall come into force at once.

2. Definitions.–In this Act, unless there is anything repugnant in the subject or context,–

(i) “Academic Council” means the Academic Council of the Institute;

(ii) “Authority” means any of the Authorities of the Institute specified or set up in terms of Section 17;

(iii) “Chancel or” means the Chancellor of the Institute;

(iv) “Commission” means the Higher Education Commission set up under the Higher Education Commission Ordinance, 2002 (LII of 2002);

(v) “constituent school” means an educational institution, by whatever name described, maintained and administered by the Institute;

(vi) “Dean” means the head of a Faculty or the head of an academic body granted the status of a Faculty by this Act or by the Statutes or Regulations;

(vii) “department” means a teaching department maintained and administered, or recognized by the Institute in the manner prescribed;

(viii) “Director” means the head of an institute established as a constituent institution by the Institute by Statutes or Regulations in terms of the powers delegated by this Act;

(ix) “Faculty” means an administrative and academic unit of the Institute consisting, of one or more schools, as prescribed;

(x) “Government” means the Federal Government;

(xi) “Institute” means the Institute for Art and Culture;

(xii) “Institute Teacher” means a whole-time teacher appointed and paid by the Institute, or recognized by the Institute as such;

(xiii) “Patron” means the Patron of the Institute;

(xiv) “prescribed” means prescribed by Statutes, Regulations or Rules made under this Act;

(xv) “Principal” means the head of a School;

(xvi) “Representation Committees” means the Representation Committees constituted under Section 25;

(xvii) “Review Panel” means the Review Panel set up by the Chancellor in accordance with the provisions of this Act;

(xviii) “Search Committee” means the Search Committee set up by the Senate under this Act;

(xix) “Schedule” means a Schedule to this Act;

(xx) “school” means a constituent school;

(xxi) “Senate” means the Senate of the Institute;

(xxii) “Society” means Society for Cultural Education;

(xxiii) “Statutes, Regulation and Rules” mean the Statutes, Regulations and Rules made under this Act and for the time being in force;

(xxiv) “Syndicate” means the Syndicate of the Institute:

(xxv) “teachers” include Professors, Associate Professors, Assistant Professors and lecturers engaged whole-time by the Institute or by a constituent school and such other persons as may be declared to be teachers by Regulations; and

(xxvi) “Vice-Chancellor” means the Vice-Chancellor of the Institute.

CHAPTER II

THE INSTITUTE

3. Establishment and incorporation of the Institute.–(1) There shall be establish an Institute to be called the Institute for Art and Culture.

(2) The Institute shall consist of the following, namely:

(a) the Patron, the Chancellor, the members of the Senate and the ViceChancellor;

(b) the members of the authorities of the Institute established under Section 17;

(c) all Institute Teachers and persons recognized as students of the Institute in accordance with terms prescribed from time to time; and

(d) all other full-time officers and members of the staff of the Institute.

(3) The Institute shall be a body corporate by such name as may be notified and shall have perpetual succession and a common seal, and may sue and be sued by the said name.

(4) The Institute shall be competent to acquire and hold property, both movable and immovable, and to lease, sell or otherwise transfer any movable and immovable property which may have become vested in or been acquired by it.

(5) Notwithstanding anything contained in any other law for the, time being in force, the Institute shall have academic, financial and administrative autonomy, including the power to employ officers, teachers and other employees on such terms as may be prescribed. subject to the terms of this Act and the Higher Education Commission Ordinance, 2002 (LIII of 2002). In particular, and without prejudice to the authority granted to the Commission by the law, the Government or an authority or auditor appointed by the Government shall have no power to question the policy underlying the allocation of resources approved by the Senate in the annual budget of the Institute.

4. Powers and functions of the Institute.–The Institute shall have the following powers, namely:–

(i) to provide for education and scholarship in such branches of knowledge as are rerated to or are complementary to research and teaching in the arts and culture as it may deem fit, and to make provision for research, service to society and for the application, advancement and dissemination of knowledge in such manner as it may determine;

(ii) to provide for research, professional and technical training in traditional fields (Architecture, Urbanism, etc) and emerging scientific and artistic fields(digital media, informatics, robotics, etc.) and in special areas of integrating artistic and converging scientific knowledge and technical knowhow;

(iii) to prescribe courses of studies to be conducted by it and the schools;

(iv) to hold examinations and to award and confer degrees, diplomas, certificates and other academic distinctions to and on persons who have been admitted to and have passed its examinations under prescribed conditions;

(v) to prescribe the terms and conditions of employment of the officers, teachers and other employees of the Institute and to lay down terms and conditions that may be different from those applicable to government servants in general

(vi) to engage, where necessary, persons on contracts of specified duration and to specify the terms of each engagement;

(vii) to confer honorary degrees or other distinctions on approved persons in the manner prescribed;

(viii) to provide for such instruction for persons not being students of the Institute as it may prescribe, and to grant certificates and diplomas to such persons;

(ix) to institute programmes for the exchange of students and teachers between the Institute and other institutes, universities, educational institutions and research organizations, inside as well as outside Pakistan;

(x) to provide career counselling and job search services to students and alumni;

(xi) to maintain linkages with alumni;

(xii) to develop and implement fund-raising plans;

(xiii) to provide and support the academic development of the faculty of the Institute;

(xiv) to confer degrees on persons who have carried on independent research under prescribed conditions;

(xv) to accept the examinations passed and the period of study spent by students of the institute at other universities and places of learning equivalent to such examinations and periods of study in the Institute, as it may prescribe, and to withdraw such acceptance;

(xvi) to co-operate with other Universities, public authorities or private organizations, inside as well as outside Pakistan, in such manner and for such purposes as it may prescribe;

(xvii) to institute Professorships, Associate Professorships, Assistant Professorships and Lectureships and any other posts and to appoint persons thereto;

(xviii) to create posts for research, extension, administration and other related purposes and to appoint persons thereto;

(xix) to recognize, selected members of the teaching staff of constituent schools or colleges or educational institutions admitted to the privileges of the Institute or such other persons as it may deem fit, as Institute Teachers;

(xx) to institute and award financial assistance to students in need, fellowships, scholarships, bursaries, medals and prizes under prescribed conditions;

(xxi) to establish teaching departments, schools, faculties. institutes, museums and other centres of learning for the development of teaching and research, professional and technical training and special studies and to make such arrangements for their maintenance, management and administration as it may prescribe;

(xxii) to provide for the residence of the students of the Institute and the schools, to institute and maintain halls of residence and to approve or license hostels and lodging;

(xxiii) to maintain order, discipline and security on the campuses of the Institute and the schools;

(xxiv) to promote the extra curricular and recreational activities of such students, and to make arrangements for promoting their health and general welfare;

(xxv) to demand and receive such fees and other charges as it may determine;

(xxvi) to make provision for research, advisory or Consultancy services and with these objects to enter into arrangements with other institutions, public or private bodies, commercial and industrial enterprises under prescribed conditions;

(xxvii) to enter into, carry out, vary or cancel contracts;

(xxviii) to receive and manage property transferred and grants, contributions made to the Institute and to invest any fund representing such property, grants, bequests, trusts, gifts, donations, endowments or contributions in such manner as it may deem fit;

(xxix) to provide for the printing and publication of research and other works; and

(xxx) to do all such other acts as may be requisite or expedient for furtherance of objectives of the Institute as a centre of education, learning, research, professional and technical training, special studies, and for safeguarding tangible and intangible cultural heritage.

5. Institute open to all classes, creeds, etc.–(1) The Institute shall be open to all persons of either gender and of whatever religion, race, creed, class, colour or domicile and no person shall be denied privileges of the Institute on the grounds of religion, race, caste, creed, class, colour or domicile.

(2) An increase in any fee or charge that is in excess of ten percent per annum on an annualized basis from the last such increase may not be made except in special circumstances, and only with the approval of the Chancellor.

(3) The Institute shall institute financial aid programmes for students in need, to the extent considered feasible by the Senate given the resources available, so as to enable admission and access to the Institute and the various opportunities provided by it to be based on merit rather than ability to pay.

6. Teaching at the Institute.–(1) All recognized teaching, professional and technical training in various courses shall be conducted by the Institute or the schools in the prescribed manner and may include lectures, tutorials, discussions, seminars, demonstrations, distance learning and other methods of instruction as well as practical work in the laboratories, hospitals, workshops and other governmental or private organization.

(2) The authority responsible for organizing recognized teaching shall be such as may be prescribed.

CHAPTER III

OFFICERS OF THE INSTITUTE

7. Principal officers.–The following shall be the principal officers of the Institute, namely:–

(a) the Patron;

(b) the Chancellor;

(d) the Pro Vice-Chancellor;

(e) the Deans;

(f) the Principals of the constituent schools;

(g) the Chair-persons of the teaching departments;

(h) the Registrar;

(i) the Treasurer;

(j) the Controller of Examinations; and

(k) such other persons as may be prescribed by the Statutes or Regulations to be the principal officers of the Institute.

8. Patron.–(1) The President of Islamic Republic of Pakistan shall be the Patron of the Institute.

(2) The Patron shall, when present, preside at the convocation of the Institute. In the absence of the Patron, the Syndicate may request a person of eminence or the Chancellor to preside over the convocation of the Institute.

(3) Every proposal to confer an honorary degree shall be subject to confirmation by the Patron.

9. Visitation.–(1) The Patron may, in accordance with the terms and procedures as may be prescribed, cause an inspection or inquiry to be made on his own motion or at the request of the Commission in respect of any matter connected with the affairs of the Institute and shall, from time to time, direct any person or persons to inquire into or carry out inspection of–

(a) the Institute, its building, laboratories, libraries and other facilities;

(b) any institution, department or hostel maintained by the Institute;

(d) the teaching, research, curriculum, examination and other matters of the Institute; and

(e) such other matters as the Patron may specify.

(2) The Patron shall communicate to the Senate his views with regard to the result of visitation and shall, after ascertaining the views of the Senate. advise the Chancellor on the action to be taken by it.

(3) The Chancellor shall, within such time as may be specified by the Patron, communicate to him such action, if any as has been taken or may be proposed to be taken upon the results of visitation.

(4) Where the Senate does not, within the time Specified, take action to the satisfaction of the Patron, the Patron may issue such directions as he deems fit and Senate shall comply with all such directions.

10. Chancellor.–The Chairman of the Society shall be the Chancellor of the Institute and the Chairperson of the Senate.

(2) The members of the Senate as well as the Vice-Chancellor shall be appointed by the Chancellor from amongst the persons recommended by the Representation Committee set up for this purpose or the Search Committee established in accordance with this Act and the Statutes, as the case may be, along-with those elected.

(3) If the Chancellor is satisfied that serious irregularity or mis-management with respect to the affairs of the institute has occurred, he may,–

(a) as regards proceedings of the Senate, direct that specified proceedings be reconsidered and appropriate action taken within one month of the direction having been issued:

Provided that if the Chancellor is satisfied that either no reconsideration has been carried out or that the reconsideration has failed to address the concern expressed he may, after calling upon the Senate to show-cause in writing, appoint a five member Review Panel to examine and report to the Chancellor on the functioning of the Senate. The Review Panel shall be drawn from persons or eminence in academics and in the fields of law, accountancy and administration and the report of the Review Panel shall be submitted within such time as may be specified by the Chancellor; and

(b) as regards proceedings of any Authority or with respect to matters within the competence of any Authority other than the Senate, direct the Senate to exercise powers under Section 18.

11. Removal from the Senate.–(1) The Chancellor may, upon the recommendation of the Review Panel, remove any person from the membership of the Senate on the ground that such person:

(a) has become of unsound mind; or

(b) has become incapacitated to function as member of the Senate; or

(d) has absented himself from two consecutive meetings without just cause; or

(e) has been guilty of misconduct, including use of position for personal advantage of any kind, or gross in-efficiency in the performance of functions.

(2) The Chancellor shall remove any person from the membership of the Senate on a resolution calling for the removal of such person supported by at least three-fourths of the membership of the Senate:

Provided that before passing such resolution the Senate shall provide the member concerned a fair hearing:

Provided further that the provisions of this section shall not be applicable to the Vice-Chancellor in his capacity as a member of the Senate.

12. Vice-Chancellor.–(1) There shall be a Vice-Chancellor of the Institute who shall be an eminent academician or a distinguished administrator and shall be appointed on such terms and conditions as may be prescribed.

(2) The Vice-Chancellor shall be the chief executive officer of the Institute responsible for all administrative and academic functions of the Institute and for ensuring that the provisions of this Act, Statutes, Regulations and Rules are faithfully observed in order to promote the general efficiency and good order of the Institute. The Vice-Chancellor shall have all powers prescribed for this purpose, including administrative control over the officers teachers and other employees of the Institute.

(3) The Vice-Chancellor shall, if present, be entitled to attend any meeting of any Authority or body of the Institute.

(4) The Vice-Chancellor, in an emergency requiring immediate action ordinarily not in the competence of the Vice-Chancellor, may take such action and forward, within seventy two hours, a report of the action taken to the members of the Emergency Committee of the Senate, to be set up by Statute. The Emergency Committee may direct such further action as is considered appropriate.

(5) The Vice-Chancellor shall also have the following powers, namely:–

(a) to direct teachers, officers and other employees of the Institute to take up such assignments in connection with examination, administration and such other activities in the Institute as he may consider necessary for the purposes of the Institute;

(b) to sanction by re-appropriation an amount not exceeding an amount specified by the Senate for an unforeseen item not provided for in the budget and report it to the Senate at the next meeting;

(c) to make appointments of such categories of employees of the Institute and in such manner as may be prescribed by the Statutes;

(d) to suspend, punish and remove, in accordance with prescribed procedure, from service officers, teachers and other employees of the Institute except those appointed by or with the approval of the Senate;

(e) to delegate, subject to such conditions as may be prescribed, any of his powers under this Act to an officer or officers of the Institute; and

(f) to exerc.se and perform such other powers and functions as may be prescribed.

(6) The Vice-Chancellor shall preside at the convocation of the Institute in the absence of the Chancellor.

(7) The Vice-Chancellor shall present an annual report before the Senate within three months of the close of the academic year. The annual report shall present such information as regards the academic year under review as may be prescribed, including disclosure of all relevant facts pertaining to–

(a) academics;

(b) research;

(d) finances;

(8) The Vice-Chancellor’s annual report shall be made available, prior to its presentation before the Senate, to all officers and Institute Teachers and shall be published in such numbers as are required to ensure its wide circulation.

13. Appointment and removal of the Vice-Chancellor.–(1) The Vice-Chancellor shall be appointed by the Chancellor on the basis of recommendations made by the Senate.

(2) A Search Committee for the recommendation of persons suitable for appointment as Vice-Chancellor shall be constituted by the Senate on the date and in the manner prescribed by the Statutes and shall consist of two eminent members of society nominated by the Chancellor, of whom one shall be appointed the Convener, two members of the Senate, two distinguished Institute Teachers who are not members of the Senate and one academician of eminence not employed by the Institute. The two distinguished Institute Teachers shall be selected by the Senate through a process, to be prescribed by Statute, that provides for the recommendation of suitable names by the Institute Teachers in general. The Search Committee shall remain in existence till the time of appointment of the next Vice-Chancellor made by the Chancellor.

(3) The persons proposed by the Search Committee for appointment as Vice-Chancellor shall be considered by the Senate and a panel of three, in order of priority, shall be recommended by the Senate to the Chancellor:

Provided that the Chancellor may decline to appoint any of the three persons recommended and seek recommendation of a fresh panel. In the event of a fresh recommendation being sought by the Chancellor the Search Committee shall make a proposal to the Senate in the prescribed manner.

(4) The Vice-Chancellor shall be appointed for a renewable tenure of five years on terms and conditions prescribed by Statute. The tenure of an incumbent Vice-Chancellor shall be renewed by the Chancellor on receipt of a resolution of the Senate in support of such renewal:

Provided that the Chancellor may call upon the Senate to reconsider such resolution once.

(5) The Senate may, pursuant to a resolution in this behalf passed by three-fourths of its membership, recommend to the Chancellor the removal of the Vice-Chancellor on the ground of in-efficiency, moral turpitude or physical or mental incapacity or gross misconduct including misuse of position for personal advantage of any kind:

Provided that the Chancellor may make a reference to the Senate stating the instances of in-efficiency, moral turpitude or physical or mental incapacity or gross misconduct on the part of the Vice-Chancellor that have come to his notice. After consideration of reference the Senate may, pursuant to a resolution in this behalf passed by two-thirds of its membership, recommend to the Chancellor the removal of the Vice-Chancellor:

Provided further that prior to a resolution for the removal of the Vice-Chancellor being voted upon the Vice-Chancellor shall be given an opportunity of being heard.

(6) A resolution recommending the removal of the Vice-Chancellor shall be submitted to the Chancellor forthwith. The Chancellor may accept the recommendation and order removal of the Vice-Chancellor or return the recommendation to the Senate.

(7) At any time when the office of the Vice-Chancellor is vacant, or the Vice-Chancellor is absent or is unable to perform the functions of his office due to illness or some other cause, the Senate shall make such arrangements for the performance of the duties of the Vice-Chancellor as it may deem fit.

14. Registrar.–(1) There shall be a Registrar of the Institute to be appointed by the Senate on the recommendation of the Vice-Chancellor, on such terms and conditions as may be prescribed.

(2) The experience as well as the professional and academic qualifications necessary for appointment to the post of the Registrar shall be as may be prescribed.

(3) The Registrar shall be a full time officer of the Institute and shall,–

(a) be the administrative head of the secretariat of the Institute and be responsible for the provision of secretariat support to the Authorities of the Institute;

(b) be the custodian of the common seal and the academic records of the Institute:

(d) supervise the process of election. appointment or nomination of members to the various authorities and other bodies in the prescribed manner; and

(e) perform such other duties as may be prescribed.

(4) The term of office of the Registrar shall be a renewable period of three years:

Provided that the Senate may, on the advice of the Vice-Chancellor, terminate the appointment of the Registrar on grounds of in-efficiency or misconduct in accordance with prescribed procedure.

15. Treasurer.–(1) There shall be a Treasurer of the Institute to be appointed by the Senate on the recommendation of the Vice-Chancellor, on such terms and conditions as may be prescribed.

(2) The experience and the professional and academic qualifications necessary for appointment to the post of the Treasurer shall be as may be prescribed.

(3) The Treasurer shall be the chief financial officer of the Institute and shall,–

(a) manage the assets, liabilities, receipts, expenditures, funds and investments of the Institute;

(b) prepare the annual and revised budget estimates of the Institute and present them to the Syndicate or a committee thereof for approval and in corporation in the budget to be presented to the Senate;

(d) have the accounts of the Institute audited annually so as the be available for submission to the Senate within six months of the close of the financial year; and

(e) perform such other duties as may be prescribed.

(4) the term of office of the Treasurer shall be a renewable period of three years:

Provided that the Senate may, on the advice of the Vice-Chancellor, terminate the appointment of the Treasurer on grounds of in-efficiency or misconduct in accordance with prescribed procedure.

16. Controller of Examinations.–(1) There shall be a Controller of Examinations, to be appointed by the Senate on the recommendation of the Vice, Chancellor, on such terms and conditions as may be prescribed.

(2) The minimum qualifications necessary for appointment to the post of the Controller of Examinations shall be as may be prescribed.

(3) The Controller of Examinations shall be a full time, officer of the Institute and shall be responsible for all matters connected with the conduct of examinations and perform such other duties as may be prescribed.

(4) The Controller of Examinations shall be appointed for a renewable term of three years:

Provided that the Senate may. on the advice of the Vice-Chancellor, terminate the appointment of the Controller of Examinations on grounds of in-efficiency or misconduct in accordance with prescribed procedure.

CHAPTER IV

AUTHORITIES OF THE INSTITUTE

17. Authorities.–(1) The following shall be the Authorities of the Institute, namely:–

(a) Authorities established by this Act,–

(i) the Senate;

(ii) the Syndicate; and

(iii) the Academic Council;

(b) Authorities to be established by the Statutes,–

(i) Board of Advanced Studies and Research;

(ii) Board of Studies;

(iii) Selection Board;

(vi) Finance and Planning Committee;

(v) Search Committee for the appointment of the Vice-Chancellor;

(vi) Representation Committees for appointment to the Senate, Syndicate and the Academic Council;

(vii) Quality Assurance Committee;

(viii) Discipline Committee;

(2) The Senate, the Syndicate and the Academic Council may set up such other committees or Sub-committees, by whatever name described, as are considered desirable through Statutes or Regulations. Such committees or sub-committees Shall be Authorities of the Institute for the purposes of this Act.

18. Senate.–(1) The body responsible for the governance of the Institute shall be described as the Senate, and shall consist of the following, namely:–

(a) the Chancellor who shall be the Chairperson of the Senate;

(b) the Vice-Chancellor;

(d) one member of the Government not below the rank of Additional Secretary from the administrative Ministry or any other department relevant to the special focus of the Institute;

(e) four persons from society at large being persons of distinction in the fields of administration, management, education, academics, law, accountancy, medicine, fine arts, architecture, agriculture, science, technology and engineering such that the appointment of these persons reflects a balance across the various fields;

(f) one person from amongst the alumni of the Institute;

(g) two persons from the academic community of the country, other than an employee of the Institute, at the level of professor or principal of a school;

(h) four Institute Teachers; and

(i) one person nominated by the Commission.

(2) The numbers of the members of the Senate specified against clauses (t) to (i) of sub-section (1) may be increased by the Senate through Statutes subject to condition that the total membership of the Senate does not exceed twenty one, with a maximum of five Institute Teachers, and the increase is balanced, to the extent possible, across the different categories specified in sub-section (1).

(3) All appointments to the Senate shall be made by the Chancellor. Appointments of persons specified in clauses (f) to (g) of sub-section (1) shall be made from amongst a panel of three names for .each vacancy recommended by the Representation Committee set up in terms of Section 25 and in accordance with procedure as may be prescribed:

Provided that effort shall be made, without compromising on quality or qualification, to give fair representation to women on the Senate.

Provided further that as regards the Institute Teachers specified in clause (h) of sub-section (1) the Senate shall prescribe a procedure for appointment on the basis of elections that provide for voting by the various categories of Institute Teachers. Provided also that the Senate may alternatively prescribe that appointment of Institute Teachers to the Senate shall also be in the manner provided by this sub-section for the persons specified in clauses (f) to (g) of sub-section (1).

(4) Members of the Senate, other than ex-officio members, shall hold office for three years. One-third of the members. other than ex officio members, of the First Senate, to be determined by lot shall retire from office on the expiration of one year from the date of appointment by the Chancellor. One half of the remaining members, other than ex-officio members, of the First Senate, to be determined by lot, shall retire from office on the expiration of two years from the date of appointment and the remaining one-half, other than ex-officio members, shall retire from office on the expiration of the third year:

Provided that no person, other than an ex-officio member, may serve on the Senate for more than two consecutive terms:

Provided further that the Institute Teachers appointed to the Senate may not serve for two consecutive terms.

(5) The Senate shall meet at least twice in a calendar year.

(6) Service on the Senate shall be on honorary basis. However, actual expenses may be reimbursed as prescribed.

(7) The Registrar shall be the Secretary of the Senate.

(8) In the absence of the Chancellor, meetings of the Senate shall be presided over by such member, not being an employee of the Institute or the Government, as the Chancellor may, from time to time, nominate. The member so nominated shall be the convener of the Senate.

(9) Unless otherwise prescribed by this Act, all decisions of the Senate shall be taken on the basis of the opinion of a majority of the members present. In the event of the members being evenly divided on any matter the person presiding over the meeting shall have a casting vote.

(10) The quorum for a meeting of the Senate shall be two thirds of its membership, a fraction being counted as one.

19. Powers and functions of the Senate.–(1) The Senate shall have the power of general supervision over the Institute and shall hold the Vice-Chancellor and the Authorities accountable for all the functions of the Institute. The Senate shall have all powers of the Institute not expressly vested in an Authority or officer by this Act and all other powers not expressly mentioned by this Act that are necessary for the performance of its functions.

(2) Without prejudice to the generality of the foregoing powers, the Senate shall have the following powers:–

(a) to approve the proposed annual plan of work, the annual and revised, budgets, the annual report and the annual statement of account;

(b) to hold, control, and lay down policy for the administration of the property, funds and investments of the Institute, including the approval of the sale and purchase or acquisition of immovable property;

(c) to oversee the quality and relevance of the Institute’s academic programmes and to review the academic affairs of the Institute in general;

(d) to approve the appointment of the Deans, Professors, Associate Professors and such other senior faculty and senior administrators as may be prescribed;

(e) to institute schemes, directions and guidelines for the terms and conditions of appointment of all officers, teachers and other employees of the Institute;

(f) to approve strategic plans;

(g) to approve financial resource development plans of the Institute;

(h) to consider the drafts of Statutes and Regulations proposed by the Syndicate and the Academic Council and deal with them in the manner as provided for in Sections 27 and 28, as the case may be:

Provided that the Senate may frame a Statute or Regulation on its own initiative and approve it after calling for the advice of the Syndicate or the Academic Council as the case may be;

(i) to annul by order in writing the proceedings of any Authority or officer if the Senate is satisfied that such proceedings are not in accordance with the provisions of this Act, Statutes or Regulations after calling upon such Authority or officer to show-cause why such proceedings should not be annulled;

(j) to recommend to the Chancellor removal of any member of the Senate in accordance with the provisions of this Act

(k) to make appointment of members of the Syndicate, other then ex-officio members, in accordance with the provisions of this Act;

(l) to make appointment of members of the Academic Council, other than ex-officio members, in accordance with the provisions of this Act;

(m) to appoint Emeritus Professors on such terms and conditions as may be prescribed;

(n) to remove any person from the membership of any Authority if such person:

(i) has become of unsound mind; or

(ii) has become incapacitated to function as member of such Authority; or

(iii) has been convicted by a Court of law for an offence involving moral turpitude; and

(o) to determine the form, provide for the custody and regulate the use of the common seal of the Institute.

(3) The Senate may; subject to the provisions of this Act delegate all or any of the powers and functions of any Authority, officer or employee of the Institute at its main campus, to any Authority, committee, officer or employee at its additional campus for the purpose of exercising such powers and performing such functions in relation to such additional campus, and for this purpose the Senate may create new posts or positions at the additional campus.

20. Visitation.–The Senate may, in accordance with the terms and procedures as may be prescribed, cause an inspection to be made in respect of any matter connected with the Institute.

21. Syndicate.–(1) There shall be a Syndicate of the Institute consisting of the following:–

(a) the Vice-Chancellor who shall be its Chairperson;

(b) the Pro Vice-Chancellor;

(d) three professors from different departments, who are not members of the Senate, to be elected by the Institute Teachers in accordance with procedure to be prescribed by the Senate;

(e) Principals of the constituent schools;

(f) the Registrar;

(g) the Treasurer; and

(h) the controller of Examinations.

(2) Members of the Syndicate, other than ex-officio members, shall hold office for three years.

(3) As regards the three Professors described in clause (d) of sub-section (1) the Senate may, as an alternative to elections, prescribe a procedure for proposal of a panel of names by the Representation Committee set up in terms of Section 25. Appointment of persons proposed by the Representation Committee may be made by the Senate on the recommendation of the Vice-Chancellor.

(4) The quorum for a meeting of the Syndicate shall be one-half of the total number of members, a fraction being counted as one.

(5) The Syndicate shall meet at least once in each quarter of the year.

22. Powers and duties of the Syndicate.–(1) The Syndicate shall be the executive body of the Institute and shall, subject to the provisions of this Act and the Statutes, exercise general supervision over the affairs and management of the Institute.

(2) Without prejudice to the generality of the foregoing powers, and subject to the provisions of this Act, the Statutes and directions of the Senate the Syndicate shall have the following powers:–

(a) to consider the annual report, the annual and revised budget estimates and to submit these to the Senate;

(b) to transfer and accept transfer of movable property on behalf of the institute;

(d) to cause proper books of account to be kept for all sums of money received and expended by the Institute and for the assets and liabilities of the Institute;

(e) to invest any money belonging to the Institute including any unapplied income in any of the securities described in Section 20 of the Trusts Act, 1882 (Act II of 1882), or in the purchase of immovable property or in such other manner, as it may prescribe, with the like power of varying such investments;

(f) to receive and manage any property transferred, and grants, bequests, trust, gift donations, endowments, and other contributions made to the Institute;

(g) to administer any funds placed at the disposal of the Institute for specified purposes;

(h) to provide the buildings, libraries, premises, furniture, apparatus, equipment and other means required for carrying out the work of the Institute;

(i) to establish and maintain halls of residence and hostels or approve or license hostels or lodgings for the residence of students;

(j) to recommend to the Senate admission of educational institutions to the privileges of the Institute and withdraw such privileges;

(k) to arrange for the inspection of schools and the departments;

(l) to institute Professorships, Associate Professorships, Assistant Professorships, Lectureships, and other teaching posts or to suspend or to abolish such posts;

(m) to create, suspend or abolish such administrative or other posts as may be necessary;

(n) to prescribe the duties of officers, teachers and other employees of the Institute;

(o) to report to the Senate on matters with respect to which it has been asked to report;

(p) to appoint members to various Authorities in accordance with the provisions of this Act;

(q) to propose drafts of Statutes for submission to the Senate;

(r) to regulate the conduct and discipline of the students of the Institute;

(s) to take actions necessary for the good administration of the Institute in general and to this end exercise such powers as are necessary;

(t) to delegate any of its powers to any Authority or officer or a committee; and

(u) to perform such other functions as have been assigned to it by the provisions of this Act or may be assigned to it by the Statutes.

23. Academic Council.–(1) There shall be an Academic Council of the Institute consisting of the following:

(a) the Vice-Chancellor who shall be its Chairperson;

(b) the Pro Vice-Chancellor;

(d) five members representing the departments, institutes and the constituent schools to be elected in the manner prescribed by the Senate;

(e) five Professors including Emeritus Professors;

(f) the Registrar;

(g) the Controller of Examinations; and

(h) the Librarian.

(2) The Senate shall appoint the members of the Academic Council, other than the ex-officio and the elected members, on the recommendation of the Vice-Chancellor:

Provided that as regards the five professors and the members representing the departments, institutes and the constituent schools the Senate may, as an alternative to elections, prescribe a procedure for proposal of a panel of names by the Representation Committee set up in terms of Section 25. Appointment of persons proposed by the Representation Committee may be made by the Senate on the recommendation of the Vice-Chancellor.

(3) Members of the Academic Council shall hold office for three years.

(4) The Academic Council shall meet at least once in each quarter.

(5) The quorum for meetings of the Academic Council shall be one half of the total number of members. a fraction being counted as one.

24. Powers and functions of the Academic Council.–(1) The Academic Council shall be the principal academic body of the Institute and shall, subject to the provision of this Act and the Statutes, have the power to lay down proper standards of instruction, research and examinations and to regulate and promote the academic life of the Institute and the schools.

(2) Without prejudice to the generality of the foregoing powers, and subject to the provisions of this Act and the Statutes, the Academic Council shall have the power to,–

(a) approve the policies and procedures pertaining to the quality of academic programmes:

(b) approve academic programmes:–

(c) approve the policies and procedures pertaining to student related functions including admissions, expulsions, punishments, examinations and certification;

(d) approve the policies and procedures assuring quality of teaching and research;

(e) propose to the Syndicate schemes for the Constitution and organization of Faculties, teaching departments and Boards of Studies;

(f) appoint paper setters and examiners for all examinations of the Institute after receiving panels of names from the relevant authorities;

(g) institute programmes for the continued professional development of Institute Teachers at all levels;

(h) recognize the examinations of other Universities or examining bodies as equivalent to the corresponding examinations of the Institute;

(i) regulate the award of studentships, scholarships. exhibitions, medals and prizes;

(j) frame Regulations for submission to the Senate;

(k) prepare an annual report on the academic performance of the Institute; and

(l) perform such functions as may be prescribed by Regulations.

25. Representation Committees.–(1) There shall be a Representation Committee constituted by the Senate through Statute for recommendation of persons for appointment to the Senate in accordance with the provisions of Section 18.

(2) There shall also be a Representation Committee constituted by the Senate through Statute for the recommendation of persons for appointment to the Syndicate and the Academic Council in accordance with the provisions of Sections 21 and 23.

(3) Members of the Representation Committee for appointments to the Senate shall consist of the following:–

(a) three members of the Senate who are not Institute Teachers:

(b) two persons nominated by the Institute Teachers from amongst themselves in the manner prescribed;

(c) one person from the academic community, not employed by the Institute, at the level of professor or school principal to be nominated by the Institute Teachers in the manner prescribed; and

(d) one eminent citizen with experience in administration, philanthropy, development work, law or accountancy to be nominated by the Senate.

(4) The Representation Committee for appointments to the Syndicate and the Academic Council shall consist of the following.

(a) two members of the Senate who are not Institute Teachers; and

(b) three persons nominated by the Institute Teachers from amongst themselves in the manner prescribed;

(5) The tenure of the Representation Committees shall be three years:

Provided that no member shall serve for more than two consecutive terms.

(6) The procedures of the Representation Committees shall be as may he prescribed.

(7) There may also be such other Representation Committees set up by any of the other Authorities of the Institute as are considered appropriate for recommending persons for appointment to the various Authorities and other bodies of the Institute.

26. Appointment of committees by certain Authorities.–(1) The Senate, the Syndicate, the Academic Council and other Authorities may, from time to time, appoint such standing, special or advisory committees, as they may deem fit, and may place on such committee persons who are not members of the Authorities appointing the Committees.

(2) The constitution, functions and powers of the Authorities for which no specific provision has been made in this Act shall be such as may be prescribed by Statutes or Regulations.

CHAPTER V

STATUTES, REGULATIONS AND RULES

27. Statutes.–(1) Subject to the provisions of this Act, Statutes, may be made to regulate or prescribe all or any of the following matters:–

(a) the contents of and the manner in which the annual report to be presented by the Vice-Chancellor before the Senate shall be prepared;

(b) the Institute fees and other charges;

(d) the scales of pay and other terms and conditions of service of officers, teachers and other Institute employees;

(e) the maintenance of the register of registered graduates;

(f) admission of educational institutions to the privileges of the Institute and the withdrawal of such privileges;

(g) the establishment of Faculties, departments, institutes, schools and other academic divisions;

(h) the powers and duties of officers and teachers;

(i) conditions under which the Institute may enter into arrangements with other institutions or with public bodies for purposes of research and advisory services;

(j) conditions for appointment of Emeritus Professors and award of honorary degrees;

(k) efficiency and discipline of institute employees;

(l) the Constitution and procedure to be followed by Representation Committees in carrying out functions in terms of this Act;

(m) the Constitution and procedure to be followed by the Search Committee for appointment of the Vice-Chancellor;

(n) constitution, functions and powers of the Authorities of the Institute; and

(o) all other matters which by this Act are to be or may be prescribed or regulated by Statutes.

(2) The draft of Statutes shall be proposed by the Syndicate to the Senate which may approve or pass with such modifications as the Senate may think fit or may refer back to the Syndicate, as the case may be, for reconsideration of the proposed draft:

Provided that Statutes concerning any of the matters mentioned in clauses (a) and (1) of sub-section (1) shall be initiated and approved by the Senate after seeking the views of the Syndicate:

Provided further that the Senate may initiate a Stature with respect to any matter in its power or with respect to which a Statute may be framed in terms of this Act and approve such Statute after seeking the views of the Syndicate.

28. Regulations.–(1) Subject to the provisions of this Act and the Statues, the Academic Council may make Regulations, the courses of study for degrees, diplomas and certificates of the Institute:

(a) the manner in which the teaching referred to in sub section (1) of Section 6 shall be organized and conducted;

(b) the admission and expulsion of students to and from the Institute;

(c) the conditions under which students shall be admitted to the courses and the examinations of the Institute and shall become eligible for the award of degrees, diplomas and certificates;

(d) the conduct of examinations;

(e) conditions under which a person may carry on independent research to entitle him to a degree;

(f) the institution of fellowships, scholarships, exhibitions, medals and prizes;

(g) the use of the Library;

(h) the formation of Faculties, departments and Board of Studies; and

(i) all other matters which by this Act or the Statutes are to be or may be prescribe by Regulations:

Provided that Regulations regarding or incidental to matters contained in sub-clauses (f) and (h) shall not be submitted to the Senate without the prior approval of the Syndicate.

(2) Regulations shall be proposed by the Academic Council and shall be submitted to the Senate which may approve them or withhold approval or refer them back to the Academic Council for reconsideration. A Regulation proposed by the Academic Council shall not be effective unless it receives the approval of the Senate.

29. Amendment and repeal of Statutes and Regulations.–The procedure for adding to amending or repealing the Statutes and the Regulations shall be the same as that prescribed respectively for framing or making Statutes and Regulations.

30. Rules.–(1) The Authorities and the other bodies of the Institute may make Rules, consistent with this Act, Statutes or the Regulations, to regulate any matter relating to the affairs of the Institute which has not been provided for by this Act or that is not required to be regulated by Statutes or Regulations, including rules to regulate the conduct of business and the time and place of meetings and related matters.

(2) Rules shall become effective upon approval by the Syndicate.

CHAPTER VI

INSTITUTE FUND

31. Institute Fund.–The Institute shall have a fund to which shall be credited its income from fees, charges, donations, trusts, bequests, endowments, contributions, grants and all other sources.

32. Audits and accounts.–(1) The accounts of the Institute shall be maintained in such form and in such manner as may be prescribed.

(2) The teaching departments, constituent schools and institutes and all other bodies designated as such by the Syndicate in terms of Statutes shall be independent cost centres of the Institute with authority vested in the head of each cost centre to sanction expenditure out of the budget allocated to it. Provided that re-appropriation from one head of expenditure to another may be made by the head of a cost centre in accordance with and to the extent prescribed by the Statutes.

(3) All funds generated by a teaching department, constituent school or other unit of the Institute through consultancy, research or other provision of service shall be made available without prejudice to the budgetary allocation otherwise made, after deduction of overheads in the manner and to the extent prescribed by Statute, to the teaching department, constituent school or other unit for its development. A part of the funds so generated may be shared with the institute Teachers or researchers in charge of the consultancy, research or service concerned in the manner and to the extent prescribed by Statute.

(4) No expenditure shall be made from the funds of the Institute, unless a bill for its payments has been issued by the head of the cost centre concerned in accordance with the relevant statutes and the Treasurer has verified that the payment is provided for in the approved budget of the cost centre, subject to the authority to re-appropriate available to the head of the cost centre.

(5) Provision shall be made for an internal audit of the finances of the Institute.

(6) Without prejudice to the requirement of audit by an auditor appointed the annual audited statement of accounts of the Institute shall be prepared in conformity with the Generally Accepted Accounting Principles (GAAP) by a reputed firm of chartered accountants and signed by the Treasurer.

(7) The observations of the Auditor if any, together with such annotations as the Treasurer may make, shall be considered by the Syndicate and shall be placed before the Senate within six months of closing of the financial year.

CHAPTER VII

GENERAL PROVISIONS

33. Opportunity to show-cause.–Except as otherwise provided by law no officer, teacher or other employee of the Institute holding a permanent post shall be reduced in rank, or removed or compulsorily retired from service for cause arising out of any act or omission on the part of the person concerned unless he has been given a reasonable opportunity of showing cause against the action proposed to be taken.

34. Appeal to the Syndicate and the Senate.–Where an order is passed punishing any officer (other than the Vice-Chancellor, teacher or other employee of the Institute or altering or interpreting to his dis-advantage the prescribed terms or conditions of his service, he shall, where the order is passed by any officer or teacher of the Institute other than the Vice-Chancellor, have the right to appeal to the Syndicate against the order, and where the order is passed by the Vice-Chancellor, have the right to appeal to the Senate.

35. Service of the Institute.–(1) All persons employed by the Institute in accordance with the terms and conditions of service prescribed by statutes shall be persons in the service of the Institute.

(2) An officer, teacher or other employee of the Institute shall retire from service on the attainment of such age or tenure of service as may be prescribed.

36. Benefits and insurance.–(1) The Institute shall constitute for the benefit of its officers, teachers and other employees schemes, as may be prescribed, for the provision of post-employment benefits as well as health and life insurance while in service.

(2) Where any provident fund has been constituted under this Act, the provisions of the Provident Funds Act, 1925 (XIX of 1925), shall apply to such funds as if it were the Government Provident Fund.

37. Commencement of term of office of members of Authority.–(1) When a member of a newly constituted Authority is elected, appointed or nominated, his term of office, as fixed under this Act, shall commence from such date as may be prescribed.

(2) Where a member who has accepted any other assignment or for any other similar reason remains absent from the Institute for a period of not less than six months he shall be deemed to have resigned and vacated its seat.

38. Filling of casual vacancies in Authorities.–Any casual vacancy among the members of any Authority shall be filled, as soon as conveniently may be, in the same manner and by the same person or Authority that had appointed the member whose place has become vacant and the person appointed to the vacancy shall be a member of such Authority for the residue of the term for which the person whose place he fills would have been a member.

39. Flaws in the Constitution of Authorities.–Where there is a flaw in the Constitution of an Authority, as constituted by this Act, the Statutes or the Regulations on account of the abolition of a specified office or because an organization institution or other body outside the Institute has been dissolved or has ceased to function, or because of some other similar reason, such flaw shall be removed in such manner as the Senate may direct:

40. Proceedings of Authorities not invalidated by vacancies.–No act, resolution or decision of any Authority shall be invalid by reason of any vacancy on the Authority doing, passing, or making it or by reason of any want of qualification or invalidity in the election, appointment or nomination of any de-facto member of the Authority, whether present or absent.

41. First Statutes and Regulations.–Notwithstanding anything to the contrary contained in this Act, the President of Pakistan shall promulgate the First Statues and Regulations which shall be deemed to be Statutes and Regulations framed under Sections 27 and 28 and shall continue to remain in force until amended or replaced or till such time as new Statutes and Regulations are framed in accordance with the provisions of this Act.

42. First Vice-Chancellor.–Notwithstanding anything contained in this Act, as regards the Institute set up after the promulgation date hereof, the first Vice-Chancellor shall be appointed by the Chancellor for a period of three years.

43. Removal of difficulty.–(1) If any question arises as to the interpretation of any of the provisions of this Act, it shall be placed before the Chancellor whose decision thereon shall be final.

(2) If any difficulty arises in giving effect to any of the provisions of this Act, the Chancellor may make such order after obtaining the views of the Senate, not inconsistent with the provisions of this Act, as may appear to him to be necessary for removing the difficulty.

(3) Where this Act makes any provision for anything to be done but no provision or no sufficient provision has been made as respects the authority by whom, or the time at which, or the manner in which, it shall be done, then it shall be done by such authority, at such time, or in such manner as the Chancellor may direct after obtaining the views of the Senate.

44. Indemnity.–No suit or legal proceedings shall lie against the Government, the Institute or any Authority, officer or employee of the Government or the Institute or any person in respect of anything which is done in good faith under this Act.

45. Power to allow appointment of employees of the Government, other universities, etc.–(1) Notwithstanding anything contained in this Act, the Senate may on the advice of the Syndicate, allow any post in the Institute to be filled by appointment, on such terms as the Senate may specify, an employee of the Government or any other Institute or educational or research institution.

(2) Where my appointment has been made under this section, the terms and conditions of service of the appointee shall not be less favourable than those admissible to him immediately before such appointment and he shall be entitled to all benefits of his post of service.

INSTITUTE FOR ART AND CULTURE ACT, 2018

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